Tender Summary: Supply and Deliver Printers

Objectives

The primary objective is to procure and supply fifteen (15) standard monochrome laser printers to Estcourt Hospital under the KwaZulu-Natal Department of Health. The procurement aims to establish reliable, high-volume, and cost-effective black-and-white printing capabilities to support routine administrative and clinical documentation workflows within the facility.

Scope

• Item Description: Standard Mono Laser Printer
• Quantity: 15 units
• Delivery Destination: Estcourt Hospital, KwaZulu-Natal
• Contract Duration: One-off supply and delivery
• Quotation Validity: 90 days from closing date
• Evaluation Framework: 80/20 preferential procurement system (80% weighted on price, 20% on specific socio-economic goals)

Technical Requirements

Bidders must supply brand-new, unused printers that meet or exceed the following specifications:

• Core Technology: Monochrome laser, black-and-white output only.
• Print Speed & Performance: Minimum 42 pages per minute (ppm); first print time under 9 seconds.
• Duplex Capability: Automatic two-sided printing; resolution up to 1200 x 1200 dpi; second-side print time under 8 seconds.
• Hardware Specifications: Minimum CPU speed of 700 MHz; 256 MB RAM; monthly duty cycle up to 3,500 pages.
• Paper Handling: 250-sheet input tray; supports Letter, Legal, Executive, A4, and A5 formats.
• Connectivity: Standard interfaces including USB, wireless, and Ethernet (RJ45); fully compatible with Microsoft Windows environments.
• Standard Inclusions: Installation drivers, power supply cord, quick setup guide, USB printing cable (minimum 1.5m), and one complete toner and drum unit.
• Warranty: Three-year comprehensive coverage.
• Submission Documentation: Product brochure detailing specifications must be attached. A clear colour photograph of the product displaying its specifications is required as a visual sample.
• Product Condition: Items must be current market models, unused, and have a minimum shelf-life validity of six months upon delivery.

Skills and Experience Requirements

• Proven Healthcare Delivery Experience: Bidders must submit a valid copy of at least one prior purchase order and corresponding delivery note proving successful supply of similar goods to either a private or public healthcare facility.
• Performance Integrity: Any documented history of failing to deliver ordered goods without acceptable justification will classify the bidder as a defaulter, resulting in immediate disqualification.
• Regulatory & Administrative Compliance: Bidders must maintain active registration on the Central Supplier Database (CSD), hold a valid tax clearance certificate, provide updated CIPC registration documents, and submit a B-BBEE status certificate or sworn affidavit.

Unusual or Complicated Terms Explained

• “On-Site Warranty with Next-Day Support”: The supplier is contractually obligated to physically attend the hospital premises within one business day to diagnose, repair, or replace any defective unit during the three-year warranty period, ensuring minimal operational disruption to clinical and administrative staff.
• 80/20 Preference Point System: A government-mandated evaluation model where 80 points are awarded based on competitive pricing and 20 points are reserved exclusively for promoting South African-owned enterprises. Claiming these points requires verifiable proof of local ownership.
• SBD 4 Declaration of Interest: A mandatory compliance form requiring bidders to disclose any personal, familial, or business relationships between their directors, shareholders, or partners and any employee of the entire KwaZulu-Natal Department of Health, regardless of the specific hospital or division where the employee works.
• CSD Detailed Summary: A nine-page official verification report generated from the National Treasury’s Central Supplier Database, confirming the bidder’s registration status, tax compliance, legal standing, and historical performance records.