Objectives

The primary objective of this tender is to procure durable, hygienic, and compliant reusable surgical gowns for clinical use within the Theatre department of Madadeni Hospital. The institution aims to secure a reliable supplier who can consistently deliver medical-grade textiles that meet strict safety, washing, and construction standards while adhering to provincial public procurement legislation and transformation goals.

Scope

• Item Description: Reusable blue surgical gowns
• Quantity: 100 units
• Delivery Destination: Madadeni Hospital Theatre, KwaZulu-Natal
• Contract Duration: One-off supply and delivery
• Quotation Validity: 90 days
• Evaluation Model: 80/20 preference point system (80 points allocated to price, 20 points allocated to specific socio-economic goals)

Technical Requirements

Bidders must strictly conform to the following material, construction, and compliance specifications:

• Fabric Composition: 100% cotton
• Colour & Features: Blue body, white cuffs, long sleeves
• Closure System: Must fasten securely at both the back and the side
• Sterility Classification: Non-sterile
• Washability & Durability: Fully launderable and engineered to withstand repeated hot-water washing cycles without structural or colour degradation
• Quality Verification: Physical samples must be submitted upon written request for inspection against specifications

Mandatory Compliance Documents: Quotations must include Central Suppliers Database (CSD) registration, BBBEE certificate or sworn affidavit, valid SAPHRA license, updated CIP registration, and completed SBD4 disclosure and SBD6.1 preference claim forms. Incomplete submissions will be deemed non-responsive.

Skills Requirements

As this is a goods-supply tender, no specialised professional or technical certifications are explicitly required. However, suppliers must demonstrate:

• Operational capability in sourcing, manufacturing, or distributing healthcare textiles
• Quality control competency to ensure consistent adherence to cotton composition, stitching, and laundering standards
• Logistical capacity to manage inventory, packaging, and timely delivery to the designated hospital site
• Administrative proficiency in accurately completing official government quotation templates, preference documentation, and statutory declarations

Explanation of Key Procurement Terms: The 80/20 preference system awards 20 points exclusively to South African-owned enterprises to promote economic transformation. The SAPHRA license refers to certification from the South African Public Health Representatives Association, validating compliance with national health product distribution regulations. The contract is governed by standard General and Special Conditions of Contract, which include a 12-month warranty post-delivery, potential performance security requirements, and daily penalty deductions calculated at the prevailing prime interest rate for late deliveries. All pricing must be firm, inclusive of VAT (if applicable), and cover full delivery costs.