Objectives

The primary objective of this tender is to procure reliable, compliant medical suction liners to support clinical drainage and waste management operations at Madadeni Hospital under the KwaZulu-Natal Department of Health. The procurement aims to ensure uninterrupted availability of safe, sterile-compatible consumables while adhering to public sector value-for-money and transformation principles.

Scope

The contract covers the one-off supply and delivery of 1,500 units of blue suction receptal liners (2000ml capacity) directly to Madadeni Hospital. All transportation, handling, and delivery costs must be fully incorporated into the quoted price. The agreement is strictly limited to new, unused goods, with all supplied items required to have a minimum remaining shelf-life validity of six months upon delivery. Expired, second-hand, or refurbished products are expressly excluded.

Technical Requirements

• Material Composition: Medical-grade plastic that is explicitly latex-free and BPA-free.
• Design & Structure: Semi-rigid construction featuring a permanently attached sealing lid and a rotating lid tube.
• Functional Components: Must include an integrated VAC-GARD shut-off valve and hydrophobic filter to prevent overflow and maintain suction integrity.
• Compatibility: Engineered to fit standard 2000ml Receptal reusable outer shell canisters.
• Usage Classification: Non-sterile, single-use/disposable medical consumables.
• Quality & Standards: Must comply with relevant South African National Standards (SANS/SABS) and healthcare specifications. Products may be subject to physical sample verification against the detailed specification annexure.
• Warranty & Inspection: Goods warrant freedom from design, material, or workmanship defects for twelve months post-delivery. The purchaser reserves the right to inspect, test, or reject non-compliant supplies at the supplier's cost.

Skills and Qualification Requirements

• Regulatory Compliance: Valid SAHPRA licence to supply medical devices/consumables, updated CIPC registration documents, and a valid MAAA number.
• Financial & Administrative Standing: Active tax clearance verified through the Central Supplier Database (CSD), valid BBBEE certificate or sworn affidavit, and provision of a SARS PIN if CSD validation fails.
• Proven Capacity: Demonstrated experience in supplying similar surgical or medical items, evidenced by at least one official purchase order accompanied by a signed delivery note or invoice from a public or private healthcare facility.
• Contractual Readiness: Ability to complete all mandatory returnable forms (SBD 4, SBD 6.1, Official Price Page), adhere to the 80/20 preferential procurement scoring methodology, and submit documentary proof (CIPC ownership certificate, director IDs) if claiming preference points for 100% Black African ownership.
• Sample Submission: Capability to promptly provide physical product samples when formally requested during the evaluation phase.

Key Terms and Clarifications

VAC-GARD Shut-off Valve / Hydrophobic Filter: A specialized medical component that prevents fluid backflow, cross-contamination, and overflow while preserving optimal negative pressure in surgical suction drainage systems.

Receptal System: A standardized hospital waste and drainage management setup consisting of a durable, reusable outer canister paired with a disposable inner liner. This design reduces long-term costs and ensures hygienic fluid containment.

Preferential Procurement (80/20 System): A South African public sector evaluation framework allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals, specifically prioritizing enterprises owned by Black Africans.

MAAA Number: An administrative identifier utilized within South Africa's healthcare sector to track medical aid affiliations, supplier registrations, and procurement transactions.