Objectives

The primary objective of this tender is to secure a reliable, one-off supply of compliant medical consumables to support clinical suction operations at Madadeni Hospital. The procurement aims to obtain cost-effective, high-quality receptacle liners that meet strict safety and functional standards while adhering to provincial health supply chain regulations.

Scope

This quotation covers the supply and delivery of 1,500 units of blue 2000ml receptacle liners. The contract is classified as a one-off transaction requiring direct delivery to Madadeni Hospital in the KwaZulu-Natal province. All delivery costs must be included in the quoted price. The offer must remain valid for 90 days, and all supplied products must have a minimum shelf life of six months from the date of delivery. Second-hand, refurbished, or expired items are strictly excluded.

Technical Requirements

• Capacity: Exactly 2000ml (2 litres).
• Port Configuration: Must include a patient port (stepped connector 6–11mm), a vacuum port compatible with suction regulators/pumps, and an optional cap port for solidifier powder addition.
• Compatibility: Port connectors must securely fit 6mm, 8mm, and 10mm suction tubes.
• Material Performance: Liners must be leak-proof, puncture-resistant, and function as an effective odour barrier.
• Packaging: Each unit must be individually sealed in a polyethylene (PE) bag.
• Quality & Verification: Products must be new and unused. The procuring facility reserves the right to request physical samples post-evaluation for specification verification. Failure to comply with the detailed specification schedule renders the quotation non-responsive.

Skills & Capability Requirements

No formal academic or professional certifications are mandated. Instead, bidders must demonstrate operational, financial, and administrative capability through:

• Valid Central Suppliers Database (CSD) registration and confirmed tax clearance status.
• Current Companies and Intellectual Property Commission (CIPC) registration documents.
• A valid SAHPRA licence, verifying regulatory approval to distribute medical/surgical consumables.
• BBBEE compliance documentation or a sworn affidavit.
• Proof of relevant experience: Submission of at least one official order accompanied by a signed delivery note or invoice demonstrating prior supply of similar goods to public or private healthcare facilities.
• Logistical capacity to execute timely delivery without requesting price adjustments during the contract period.

Explanation of Unusual or Complicated Terms

• MAAA Number: A unique supplier identifier generated by the National Treasury’s Central Suppliers Database, used exclusively for tracking, verification, and payment processing in government procurement.
• SAHPRA Licence: Mandatory authorization from the South African Health Products Regulatory Authority. It ensures that medical devices and surgical consumables meet national safety, efficacy, and quality standards before distribution.
• 80/20 Preference Point System: A statutory procurement scoring model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic transformation goals (in this instance, full ownership by Black Africans).
• SBD Forms: Standardised government bidding templates. SBD 4 requires full disclosure of any personal, familial, or business relationships with departmental officials to prevent conflicts of interest. SBD 6.1 is the claim form for preferential procurement points.
• Delivery Ex Stock / Delivery into Consignee’s Store: Contractual definitions clarifying risk transfer. “Ex stock” indicates immediate dispatch from existing inventory. “Into consignee’s store” places all transportation risks, handling, and costs on the supplier until goods are unloaded and formally acknowledged at the hospital.