Tender Summary: Supply and Deliver SCM Tow Tractor

Objectives

The primary objective is to procure and deliver one (1) new electric tow tractor to Victoria Mxenge Hospital under the KwaZulu-Natal Department of Health. The equipment will support internal hospital logistics by transporting heavy-weight materials across clinical and administrative departments and collecting soiled linen for central laundry processing.

Scope

• Procurement Type: Once-off supply and delivery of goods.
• Quantity: One (1) unit.
• Delivery Destination: Victoria Mxenge Hospital, KwaZulu-Natal.
• Evaluation Process: Five-stage assessment covering administrative compliance, delivery capacity, picture sample submission, specification adherence, and price/preference scoring.
• Quotation Validity: 90 days from closing date.
• Contract Period: Single delivery event with standard warranty provisions.

Technical Requirements

Bidders must supply a brand-new, unused tow tractor that strictly meets or exceeds the following specifications:

• Powertrain & Control: 36V 320Ah traction battery with BFS, 36V 40Ah high-frequency charger, 10 HP (7.5 kW) AC shunt motor, SEPEX electronic speed controller.
• Performance: Maximum speed of 13 km/h; towing capacity of 4,500 kg.
• Drivetrain & Chassis: Goodyear Eagle synchronous drive transmission, differential drive axle with automotive ring gear, automotive steering wheel, dual coil spring/shock absorber front suspension, dual leaf spring rear suspension, soft solid tyres.
• Braking & Safety Systems: Rear hydraulic brakes with 280mm discs, hand lever parking brake, reverse alarm, deadman seat switch, horn, headlight, tail/brake lights, lap seat belt, digital battery status indicator, and hour meter.
• Physical Specifications: Length 2007mm, width 965mm, unit weight 454kg (excluding battery), colour: Federal Yellow.
• Compliance & Documentation: Product must be new, unused, and valid for a minimum of six months upon delivery. A colour picture sample must be attached to the quotation. Full compliance with the attached specification document is mandatory.

Skills & Compliance Requirements

As this is a goods supply contract, technical trade skills are not required. Bidders must demonstrate administrative, logistical, and financial capability:

• Mandatory Registrations: Valid Central Suppliers Database (CSD) verification and SARS tax clearance confirmation.
• Administrative Compliance: Completion of all returnable documents, including SBD 4 (conflict of interest disclosure) and SBD 6.1 (preference points claim).
• Logistical Capacity: Ability to arrange secure transport, insurance, and timely delivery to the hospital site at no additional cost to the purchaser.
• Operational Standing: No history of default on previous state orders, firm pricing, and capacity to honour a minimum 12-month warranty period post-delivery.
• Socio-Economic Preferences: South African-owned enterprises may claim up to 20 preference points under the RDP goal, supported by CIPC director/member documentation.

Key Terms & Clarifications

• SCM: Supply Chain Management, the statutory government framework governing public procurement procedures.
• SEPEX Controller: Separately Excited motor control technology that provides precise speed and torque regulation, critical for safe indoor material handling.
• Deadman Seat Switch: Automatic safety interlock that cuts electrical power to the drive system when the operator leaves the seat, preventing uncontrolled movement.
• BFS: Battery Float System, an integrated charging management component that maintains optimal battery health and prevents overcharging.
• 80/20 Preference System: Procurement scoring methodology where 80 points are awarded for competitive pricing and 20 points for designated socio-economic goals (e.g., local ownership).
• CSD Registration: National Treasury-mandated supplier database; bids from unverified or non-registered entities are automatically disqualified.