Objectives

The primary objective of this tender is to procure a single batch of high-quality, hospital-grade patient linen for Nkandla Hospital under the KwaZulu-Natal Department of Health. The procurement aims to secure a compliant supplier capable of delivering medically suitable cotton draw sheets that meet national safety and durability standards.

Scope

• Product: White cotton draw sheets.
• Quantity: 50 units.
• Delivery Destination: Nkandla Hospital, KwaZulu-Natal.
• Contract Type: One-off supply.
• Validity Period: 90 days from the closing date.
• Estimated Budget: Up to R500,000.00 (inclusive of applicable taxes).

Technical Requirements

All supplied goods must be new, unused, and strictly adhere to the following specifications:

• Dimensions: Finished size of 100 cm × 180 cm.
• Material Composition: 100% cotton, bleached, fully pre-shrunk, with a two-layer construction.
• Thread Count: Minimum 180 threads per inch.
• Colour: CKS-129-1/2 White.
• Markings & Branding: Must display "KZN" in 20 mm royal blue lettering across the entire face. Each unit requires a dye-fast size tab showing item number, dimensions, manufacturer name, and month/year of production. Final branding must read "NKAH KZN 1".
• Construction Details: Double-stitched seams with raw edges turned in 1.25 cm and hemmed 2.5 cm wide. One central longitudinal stitching row is mandatory. Seam assembly must utilize M80 mercerised thread at a density of 5 stitches per 10 mm.
• Quality & Compliance Standards: Must conform to SABS 1401 Part 3 of 1983 (Latest Issue, Type P48). Products must retain a minimum shelf life of six months upon delivery. Second-hand or expired items are strictly prohibited.

Skills Requirements

No specialized trade qualifications or technical certifications are explicitly required. Bidders must instead demonstrate:

• Manufacturing or sourcing capability to produce medical-grade linen meeting SABS standards.
• Logistical capacity to execute timely one-off delivery to the designated hospital facility.
• Administrative proficiency to assemble mandatory compliance documentation, including CSD registration, CIPC certificates, BBBEE proof, tax clearance, and completed Standard Bidding Document (SBD) forms.
• Operational readiness to submit physical product samples for quality verification if requested during the evaluation phase.

Key Terms & Procurement Framework

This tender operates under standard South African public procurement legislation. Notable terms include:

• 80/20 Preference Point System: Evaluation allocates 80 points based on price competitiveness and 20 points for socio-economic transformation. Full points for the specific goal are awarded exclusively to enterprises that are 100% owned by Black African women.
• GCC & SCC: General and Special Conditions of Contract define legal obligations, including a 12-month warranty period, performance security requirements, anti-collusion provisions, and termination rights for non-compliance.
• Prime Interest Rate Penalty: Delayed deliveries incur daily financial deductions calculated at the prevailing prime interest rate until goods are delivered and accepted.
• CSD & Tax Compliance Mandate: Active registration on the Central Suppliers Database and valid SARS tax clearance are absolute prerequisites. Failure to validate these results in automatic disqualification per National Treasury directives.