Objectives

The primary objective is to procure a single electric spectacles frame heater for clinical and optical use at Ceza / Thulasizwe Hospital under the KwaZulu-Natal Department of Health. The equipment will enable optical staff to safely heat, adjust, and reshape prescription frames, ensuring precise patient fittings and optimal vision correction.

Scope

The tender covers the supply and delivery of one (01) unit to the hospital premises. This is a once-off contract with a quotation validity period of ninety days. The successful bidder assumes full responsibility for logistics, transportation, and safe delivery to the designated site. The contract excludes ongoing maintenance or training, focusing solely on the initial provision of the equipment.

Technical Requirements

• Device Type: Electric spectacles frame heater specifically engineered for optical frame adjustments.
• Frame Compatibility: Designed to accommodate plastic and acetate frames.
• Temperature Control: Adjustable range specified from -50°C to 140°C.
• Electrical Specifications: Compatible with 110V/220V at 50-60Hz; total power consumption between 450W and 1600W.
• Component Ratings: Heating coils rated at 480W–500W; internal cooling fan rated at 3W–6W.
• Quality Standard: Must comply with South African Bureau of Standards (SABS) requirements.
• Condition: Must be brand new, unused, current model, and free from manufacturing or material defects.
• Documentation: Bidders must submit a fully completed and signed specification compliance form confirming adherence to all parameters.

Skills and Experience Requirements

• Proven Delivery Track Record: Suppliers must provide valid proof of at least one prior order and delivery note demonstrating successful supply of similar optical or medical equipment to either a private or public healthcare facility.
• Administrative & Financial Compliance: Bidders must demonstrate active tax clearance status, valid Central Supplier Database (CSD) registration, and appropriate Broad-Based Black Economic Empowerment (B-BBEE) documentation.

Notable Terms and Conditions

Four-Stage Evaluation Process: The procurement follows a strict sequential evaluation: administrative compliance, capacity verification, specification compliance, and price/preference scoring. Failure at any stage results in immediate disqualification without progression to subsequent stages.

80/20 Preference Point System: Under South African preferential procurement regulations, eighty percent of scoring is based on price, while twenty percent is allocated to specific social goals. In this tender, the full twenty points are reserved for enterprises owned by youth. Claiming these points requires certified proof of youth ownership; failure to submit proof does not disqualify the bid but results in zero points for this category.

Anomalous Temperature Specification: The stated lower temperature limit of -50°C is highly unusual for a frame heater, which typically operates within positive heating ranges. This is likely a typographical error in the source document. Bidders should proceed assuming standard optical heating parameters while formally noting the exact figure provided to maintain compliance.

Firm Pricing & Product Validity: All quoted prices must remain fixed for the contract duration and include VAT (if applicable) and full delivery costs. Expired, refurbished, or second-hand products are strictly prohibited.