Objectives

The primary objective of this tender is to procure essential speech therapy consumables and equipment to support clinical rehabilitation services at Nkandla Hospital. The procurement seeks to identify a reliable supplier capable of delivering compliant, high-quality medical items in a timely manner, while adhering to the KwaZulu-Natal Department of Health’s supply chain management policies and national preferential procurement regulations.

Scope

This is a once-off quotation for the supply and delivery of three specific speech therapy items to Nkandla Hospital. The required quantities are one Laryngeal Mirror Kit, five Silicone Teats, and five Teats for Premature Babies. The estimated contract value does not exceed R500,000 (inclusive of all applicable taxes). Quotations remain valid for 90 days, and all delivery costs must be fully incorporated into the quoted price. The contract encompasses the provision, transportation, and handover of goods at the hospital’s designated location.

Technical Requirements

• All supplied goods must be new, unused, and strictly comply with the detailed specifications provided in the annexures, including medical-grade construction, designated handle geometries for the mirror kit, and precise volume measurements (125–150 ml) for teats.
• Products must retain a minimum shelf life of six months upon delivery. Expired, damaged, or second-hand items will be automatically rejected.
• Suppliers must provide a warranty covering defects in design, materials, or workmanship for twelve months post-delivery or eighteen months from shipment, whichever concludes first.
• Packaging must withstand transit conditions and prevent deterioration. Goods must conform to relevant South African National Standards (SANS/SABS) where applicable.
• Delivery must occur within the timeframe specified in the awarded contract. Failure to meet delivery schedules triggers penalty deductions calculated at the current prime interest rate per day of delay.
• Non-firm pricing, late submissions, or incomplete returnable forms will result in immediate disqualification.

Skills and Qualification Requirements

• Valid CIPC business registration certificate.
• Active Central Supplier Database (CSD) registration with verified compliance status.
• BBBEE compliance certificate or a sworn affidavit for enterprises with annual turnover below R10 million.
• SARS tax clearance verification; bidders must submit a SARS PIN if automated CSD validation fails.
• Completion of mandatory statutory forms, including the Bidder’s Disclosure (SBD 4) for conflict-of-interest declarations and the Preference Points Claim Form (SBD 6.1).
• Proven operational capacity to execute similar supply contracts without a history of unexplained defaults or performance failures.
• Ability to furnish performance security within thirty days of contract award if required by the special conditions.

Explanation of Unusual or Complicated Terms

SAHPRA Certificate: The South African Health Products Regulatory Authority mandates certification for all medical devices and consumables intended for clinical use. This requirement ensures that the speech therapy items meet national safety, quality, and efficacy standards before being deployed in public healthcare facilities.

80/20 Preference Point System: A standard public procurement scoring model where eighty points are allocated based on competitive pricing and twenty points are reserved for specific socio-economic transformation goals. In this tender, full preference points are exclusively awarded to enterprises that are at least one hundred percent owned by Black African women.

General and Special Conditions of Contract (GCC/SCC): Legally binding frameworks governing South African public sector procurement. They define payment timelines, penalty clauses for delayed performance, termination rights, dispute resolution procedures, anti-collusion provisions, and risk allocation to safeguard institutional interests and ensure supply chain accountability.