Objectives

The primary objective is to appoint a qualified supplier to provide essential spillage control and fire-fighting materials to the municipality, ensuring operational readiness for environmental incidents, hydrocarbon spills, and emergency response operations.

Scope

The tender covers the supply and delivery of the following specified items:

• 10 units of 25L water-based degreaser for oil spillage
• 20 units of 30kg peat absorbent for oil spillage
• 40 units of 25L low expansion aqueous film-forming foam concentrate

All quotations must be firm, market-related, and inclusive of VAT. Prices must remain valid for a minimum of sixty days from the submission date. The municipality reserves the right to accept the quotation in whole or in part.

Technical Requirements

• Quotations must be submitted on official business letterhead in a sealed envelope clearly marked with the tender reference number.
• A detailed price schedule indicating quantity, unit price, and total must be attached.
• All prescribed Municipal Bidding Documents (MBD 1, 4, 6.1, 8, and 9) must be fully completed and submitted.
• Proof of Tax Compliance Status (TCS) PIN or a valid Tax Clearance Certificate is mandatory.
• Bidders must provide valid Central Supplier Database (CSD) registration, a B-BBEE certificate or sworn affidavit, company registration documents, and certified copies of director identification.
• Proof of municipal account status (or applicable affidavits/lease agreements) confirming no arrears exceeding ninety days is required.
• Late submissions will be rejected, and non-compliance with any condition may invalidate the offer.

Skills Requirements

While not explicitly itemised, successful bidders must demonstrate:

• Logistical capability to safely source, handle, and deliver chemical and hazardous spill-control products.
• Experience in municipal supply chain management and adherence to strict delivery timelines.
• Proficiency in navigating South African public procurement frameworks, including tax verification systems and preferential scoring mechanisms.
• Administrative competence to accurately complete standardised municipal bidding documentation and maintain ongoing regulatory compliance.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A scoring methodology where eighty points are allocated for competitive pricing and twenty points for specific socio-economic development goals, such as black ownership or local business promotion within the municipality.
• Aqueous Film-Forming Foam (AFFF): A specialised firefighting concentrate that spreads rapidly over flammable liquid surfaces, forming a vapour-suppressing film to smother fires and prevent re-ignition.
• Cleansorb Peat Absorbent: A natural, highly porous organic material derived from peat moss, engineered to rapidly absorb and contain oil spills without chemical reaction.
• Tax Compliance Status (TCS) PIN: A unique electronic identifier issued by the South African Revenue Service (SARS) that allows municipalities to instantly verify a bidder’s tax standing.
• MBD Forms: Standardised South African municipal bidding templates covering bid submission, conflict-of-interest declarations, preference claims, past supply chain conduct, and anti-collusion certifications.