Objectives

The primary objective of this tender is to solicit sealed quotations for the supply and delivery of stationery goods and services to the Saldanha Bay Municipality. The aim is to procure quality stationery items efficiently and within specified standards, ensuring compliance with municipal procurement policies and regulations.

Scope

The scope of this tender encompasses the supply and delivery of various stationery items, including but not limited to:

• Cleaning wipes, screen wipes, and microfibre cloths
• Markers, gel pens, and rollerballs
• Office filing pockets and sleeves
• Printer cartridges (HP Officejet 9013 and Ricoh toner)
• Staplers, pencils, putty adhesive, and erasers

The items are to be supplied on an as-needed basis, with delivery to the Municipality Stores in Vredenburg within 7 days of official order issuance. The procurement covers goods only, with the possibility of partial acceptance of quotations based on the municipality's discretion.

Technical Requirements

Suppliers must adhere to the following technical requirements:

• All quotations must be submitted on official business letterhead and include detailed pricing per item or bill of quantities.
• Delivery charges must be included in the unit prices.
• Items must conform to specified standards, such as waterproof ISO 14145-2 for pens and compatibility with specified printer models.
• Suppliers must complete and sign all compulsory forms, including declarations of interest, preference points claim, and independent bid determination.
• Proof of B-BBEE status and locality (municipal account or lease agreement) must be provided to claim preference points.
• All documents and packaging must be clearly marked with the RFQ number and submitted before the closing date and time.
• Suppliers are responsible for ensuring their CSD registration remains active and must comply with the general conditions of contract.
• For items such as cartridges and toners, compatibility with specified copier models must be confirmed, and liability for damages due to incompatibility is accepted by the bidder.
• Waste generated during delivery or installation must be properly contained and disposed of at registered facilities, with certificates submitted upon project completion.

Evaluation Criteria

Quotations will be evaluated based on the following:

• Price (80%)
• Preference points for B-BBEE status level of contribution (10%)
• Preference points for locality within Saldanha Bay Municipality (10%)

The municipality reserves the right to accept the whole or part of any quotation and is not obliged to accept the lowest bid. All evaluations will comply with the Preferential Procurement Regulations, 2022.