Objectives

The primary objective of this tender is to secure a qualified and compliant supplier to provide essential medical equipment to Nkandla District Hospital. The procurement aims to ensure uninterrupted clinical operations by delivering high-quality, regulation-approved silicone suction liners through a transparent, legally compliant, and competitively evaluated process.

Scope

The contract covers a one-off supply and delivery of five (5) units of specified silicone suction liners to the designated hospital facility. The scope includes sourcing, packaging, transportation, and handover of goods at the prescribed destination. Evaluation and award will follow the provincial Department of Health's preferential procurement framework, incorporating administrative compliance, technical specification adherence, and a structured scoring system. The contract does not include installation, maintenance, or post-delivery support services.

Technical Requirements

• Product Specification: Askir 30 Silicone Suction Liner (2L capacity), portable design measuring 35 x 21 x 18 cm, weighing 3.6 kg, operating at 60–61.5 dB noise level, with an airflow capacity of 230 L/min and a power requirement of 230V-50 Hz.
• Quality & Regulatory Compliance: All supplied units must be SABS approved and accompanied by a valid SAHPRA certificate confirming compliance with national medical device standards.
• Condition & Shelf Life: Goods must be new, unused, and second-hand items are strictly prohibited. All products must retain a minimum validity period of six months from the date of delivery.
• Documentation: Bidders must submit fully completed official quotation forms, CSD summary reports, CIPC registration certificates, BBBEE certificates or sworn affidavits, and SAHPRA certification. Late or incomplete submissions will be disqualified.
• Delivery Timeline: A clear delivery period must be stated in the quotation. Failure to meet agreed timelines may result in penalties or contract termination.

Skills Requirements

No specialized technical, installation, or after-sales service skills are required for this procurement. The essential competencies focus on logistical capability, regulatory compliance management, and administrative proficiency. Suppliers must demonstrate the ability to source certified medical equipment, manage inventory with adequate shelf-life retention, coordinate timely delivery to remote healthcare facilities, and accurately complete mandatory government procurement documentation without errors or omissions.

Explanation of Key Terms

• SAHPRA Certificate: Mandatory regulatory approval from the South African Health Products Regulatory Authority, verifying that the medical device meets national safety, efficacy, and quality standards for clinical use.
• SABS Approved: Certification issued by the South African Bureau of Standards, confirming that the product adheres to locally recognized quality, performance, and safety benchmarks.
• 80/20 Preference Point System: A standardized procurement evaluation model where 80 points are allocated based on competitive pricing and 20 points are reserved for specific socio-economic transformation goals. In this tender, full points are awarded to enterprises that are 100% owned by Black African women.
• CSD Registration: A mandatory National Treasury database enrollment that validates a supplier's tax compliance, legal business status, and eligibility to enter into contracts with public sector entities.
• GCC/SCC/SBD Forms: Standardized South African government procurement templates outlining General Conditions of Contract, Special Conditions of Contract, and statutory bidder disclosure declarations required for legal and procedural compliance.