Tender Summary: Supply and Deliver Surgical/Isolation Gowns and Face Shield/Visor

Objectives

The primary objective is to procure high-quality personal protective equipment (PPE) to safeguard healthcare personnel at Imbalenhle Community Health Centre against exposure to blood, body fluids, and potentially infectious materials. The tender aims to secure a reliable, one-off supply of compliant isolation gowns and face shields while adhering to South African public procurement regulations and socio-economic transformation goals.

Scope

The contract covers the supply and direct delivery of:

• 400 units of large transparent anti-fog face shields/visors
• 13 boxes (100 units per box) of disposable surgical/isolation gowns (size large)

Delivery must be completed at the designated health centre in Pietermaritzburg. The quotation validity period is 90 days, and the arrangement is structured as a single delivery event. Evaluation utilises an 80/20 preference point system, awarding 80 points for price competitiveness and 20 points for specific socio-economic goals, primarily promoting fully South African-owned enterprises.

Technical Requirements

• Surgical/Isolation Gowns: Must be size large with elastic or knit cuffs, knee-length, open-back design with waist and neck ties or Velcro closures. Products must be disposable, lightweight, durable, breathable, fluid-resistant, and resistant to tearing, puncturing, and penetration. Packaged in boxes of 100.
• Face Shields/Visors: Must provide full face coverage, feature a head-mounted design with a soft foam brow guard and elasticated headband, and be anti-fog and latex-free. Must be compatible with standard masks, respirators, and eyeglasses.
• General Specifications: All items must be new, unused, and valid for a minimum of six months upon delivery. Suppliers must confirm compliance with relevant South African National Standards (SANS/SABS) where applicable and meet all medical-grade PPE safety and quality benchmarks.

Skills Requirements

No specialised technical or clinical skills are required. Bidders must demonstrate standard commercial, logistical, and regulatory compliance capabilities, including:

• Proven experience in the supply chain management and distribution of medical PPE
• Competency in inventory control, quality assurance, and timely logistics execution
• Proficiency in navigating South African public sector procurement processes, including accurate completion of official bidding documentation, tax compliance verification, and adherence to contractual performance standards

Key Terms & Compliance Notes

• SAHPRA Licensing: A mandatory requirement for bidders to hold a valid licence from the South African Health Products Regulatory Authority authorising the manufacture, wholesale, or distribution of medical devices. This ensures all supplied PPE meets national health and safety regulations.
• 80/20 Preference Point System: A standard South African government procurement scoring model where 80% of evaluation points are awarded based on the lowest compliant price, and 20% are allocated to specific socio-economic goals (currently focused on supporting South African-owned enterprises).
• Standard Bidding Documents (SBDs): Mandatory returnable forms including SBD 4 (Disclosure of Interest) to prevent conflicts of state employment, and SBD 6.1 (Preference Points Claim Form) to substantiate claims for socio-economic benefits. Failure to submit these renders a quotation non-responsive.
• Contractual Framework (GCC/SCC): Governed by General and Special Conditions of Contract, outlining performance security, a 12-month warranty period post-delivery, penalty clauses for delayed deliveries, termination rights, and dispute resolution mechanisms aligned with the Public Finance Management Act.