Objectives

The primary objective is to secure a qualified supplier for the one-off provision and delivery of essential surgical and maternal health consumables to Ekombe Hospital. The procurement aims to ensure clinical safety, strict adherence to specified product standards, timely delivery, and compliance with provincial health supply chain regulations.

Scope

The contract covers the supply and delivery of the following medical consumables:

• Disposable isolation gowns (sizes Large, Extra-Large, and Double Extra-Large)
• Paid sanitary maternity self-adhesive pads
• Disposable vaginal speculums (sizes Medium and Large)

All goods must be delivered directly to the hospital premises. The engagement is structured as a single transaction with a quotation validity period of ninety days.

Technical Requirements

Bidders must provide products that strictly meet the following specifications:

• Isolation Gowns: Constructed from 20g polypropylene and 13g polyethylene with dual tissue layers and polyethylene-coated paper. Must be breathable, lightweight, non-woven, latex-free, and feature a double-tie closure with elastic cuffs. Packaged at fifty units per box in blue or yellow.
• Maternity Pads: Designed for postnatal use with a soft, absorbent barrier shield. Must accommodate moderate flow with an absorbency rating of 15–15 ml, measure 235 mm × 85 mm, and be supplied without wings or loops. Packaged in sets of twelve.
• Vaginal Speculums: Single-use, disposable duckbill design made from clear acrylic to ensure full visualization. Must feature an ergonomic handle, ratchet mechanism, and smooth edges to prevent injury. Supplied in medium and large sizes.

Additional technical mandates include: all items must be new, unused, and valid for a minimum of six months upon delivery; physical samples may be requested prior to evaluation; and all products must comply with relevant South African National Standards (SANS/SABS) where applicable.

Skills & Capacity Requirements

Suppliers must demonstrate operational, regulatory, and administrative capability to fulfill the order:

• Maintain a valid South African Health Products Regulatory Authority (SAHPRA) license to legally supply medical devices and consumables.
• Demonstrate proven logistical and delivery capacity, including evidence of previous successful supplies to healthcare facilities if quoted prices fall below market rates.
• Provide updated CIPC registration documents or a sworn affidavit for sole proprietors.
• Maintain active Central Suppliers Database (CSD) registration and current tax clearance status.
• Ensure complete administrative compliance by submitting all mandatory returnable forms, including bidder disclosure, general and special conditions of contract, and preference point claim forms.

Key Contractual & Procurement Terms

The procurement follows standard government contracting frameworks with specific provincial directives:

• 80/20 Preference Point System: An evaluation methodology where eighty points are awarded for competitive pricing and twenty points for socio-economic transformation. Full points are granted to enterprises owned at least 100% by Black Africans.
• Delivery & Risk Transfer: Goods must be delivered and unloaded at the hospital site. The supplier retains all transportation risk and cost until valid receipt is obtained at the destination.
• Performance Security: Upon contract award, the successful bidder must furnish a financial guarantee (bank guarantee or certified cheque) within thirty days to secure contractual obligations against non-performance.
• Penalties & Termination: Delivery delays incur daily penalties calculated at the prime interest rate. Persistent non-performance, fraudulent declarations, or failure to meet specifications may result in contract termination and potential exclusion from public sector procurement for up to ten years.