Objectives

The primary objective of this tender is to procure a reliable supplier for the one-time provision of essential surgical and medical equipment to Nkandla Hospital under the KwaZulu-Natal Department of Health. The procurement aims to ensure timely delivery of high-quality, clinically compliant medical supplies to support hospital operations while adhering to public sector preferential procurement and transformation policies.

Scope

The scope encompasses the supply and delivery of eight distinct surgical items on a once-off basis. The contract is non-recurring, with quotations valid for ninety days. All goods must be delivered to the hospital’s designated location at the supplier’s expense. Evaluation follows an eighty-twenty preference point system, allocating eighty points to price competitiveness and twenty points to specific socio-economic goals, specifically targeting youth-owned enterprises.

• Vaginal speculum medium (disposable)
• Breathing filter – anti-bacterial
• Haemostatic absorbable gelatin sponges
• Guedel airways size 3
• Cervical collar small
• Clip remover instrument set
• Urine bag collection stands with bed hanger and hooks
• Insulated vaginal speculum XX-large (with smoke evacuation pipe and self-retaining screw)

Technical Requirements

Bidders must strictly adhere to the detailed specifications outlined in the tender annexures. Key technical obligations include:

• Product Standards: All items must be new, unused, and conform to relevant South African National Standards (SANS/SABS) where applicable. Expired or second-hand goods are strictly prohibited.
• Sterility & Packaging: Disposable items requiring sterility must be individually packed and sterilized using approved methods (e.g., ethylene oxide gas). Packaging must withstand transit conditions and prevent contamination.
• Shelf Life: Supplied products must have a minimum validity period of six months from the date of delivery.
• Warranty: A twelve-month warranty applies from delivery and acceptance, or eighteen months from shipment, whichever occurs first. Defective items must be repaired or replaced at the supplier’s cost.
• Delivery & Documentation: Firm pricing must cover all delivery costs. Bidders must submit physical samples when requested, and all official quotation forms must be completed without alteration, retyping, or correcting fluid.

Skills Requirements

No specialized professional or trade skills are mandated. Instead, bidders must demonstrate regulatory compliance, administrative capability, and supply chain readiness through mandatory documentation and verifiable standing:

• Regulatory Certificates: Valid CIPC registration, Central Suppliers Database (CSD) summary report, BBBEE certificate or sworn affidavit, and a SAHPRA certificate are compulsory.
• Tax Compliance: Proof of tax clearance or SARS PIN verification is required to validate financial standing with the South African Revenue Service.
• Administrative Compliance: Complete submission of all prescribed forms, including the Bidder’s Disclosure (SBD4), Preference Points Claim Form (SBD6.1), Official Price Page, and Specification Compliance sheets.
• Delivery Capacity: Bidders must prove they have not been previously defaulted on similar orders. Failure to meet any administrative or regulatory requirement results in immediate disqualification.

Explanation of Unusual or Complicated Terms

• SAHPRA Certificate: Issued by the South African Health Products Regulatory Authority, this certifies that medical devices and pharmaceuticals meet national safety, quality, and efficacy standards before entering the healthcare market. It is mandatory for all surgical and diagnostic equipment suppliers.
• 80/20 Preference Point System: A standard South African public procurement scoring model where eighty percent of the evaluation focuses on price, and twenty percent is allocated to specific socio-economic transformation goals (in this case, youth enterprise ownership).
• Once-Off Contract: Indicates a single delivery event rather than a recurring supply agreement, requiring immediate stock availability and prompt fulfillment upon award without framework renewal options.