Tender Summary: Supply and Deliver Sutures

Institution: Vryheid Hospital (KwaZulu-Natal Department of Health, Central Supply Chain Management)

Quotation Number: ZNQ: VRH169/26-27

Contract Type: Once-off supply of goods (sutures)

Validity Period: 90 days from date of quotation

Closing Date: 24 August 2026 at 11:00

Scope of Supply

The successful bidder must supply and deliver the following sutures to Vryheid Hospital (all quantities in boxes of 12 units unless stated):

• 50 boxes – Vicryl suture, taper fine, 26mm, 70-75cm, gauge 2/0
• 100 boxes – Vicryl straight needle cutting point, 60mm, 70cm, gauge 2/0
• 30 boxes – Vicryl taper heavy, 40mm, 70-75cm, gauge 2/0
• 100 boxes – Chromic taper heavy, 50mm, 75cm, gauge 2
• 30 boxes – Nylon looped taper, 40mm, gauge 0
• 100 boxes – Colt needle conventional cutting nylon, 80mm, gauge 0

All products must be new, unused, and have a minimum shelf life of six months. Delivery costs must be included in the quoted price.

Technical Requirements

• Compliance with specifications: Bidders must confirm their products comply with the detailed specification sheets (Annexure A) covering suture type, length, gauge, and needle configuration.
• Quality standards: Products must conform to S.A.N.S./S.A.B.S. specifications where applicable.
• Packaging: Must be sufficient to prevent damage during transit, including rough handling and temperature extremes.
• Delivery: Quoted prices must be firm and include all delivery costs to the hospital. Delivery period must be stated.
• No expired or second-hand goods: All products must be valid for at least six months from delivery.

Evaluation Criteria

Quotations are evaluated in four stages. Failure at any stage renders the bid non-responsive:

1. Stage 1 – Administrative Compliance: Submission of all required documents, including the official price page, bidder’s disclosure (SBD4), general and special conditions, preference points claim form, CIPC registration, B-BBEE status verification, and Central Supplier Database (CSD) compliance report.
2. Stage 2 – Specification Compliance: Bidder must confirm the offered products meet the stated specifications.
3. Stage 3 – Objective Criteria: The top three scoring bidders may be required to submit samples for evaluation.
4. Stage 4 – Price and Preference Points: The 80/20 preference point system applies (80 points price, 20 points specific goals).

Preference Points

Full 20 preference points are allocated to companies that are at least 100% owned by Black African women. Proof of ownership (ID copies of directors) must be submitted. The CSD will be used to verify claims.

Skills and Compliance Requirements

• Central Supplier Database (CSD): Bidders must be registered on the CSD and have a valid tax clearance certificate (SARS PIN).
• Tax compliance: Bidders must be tax compliant; failure to validate will result in disqualification.
• Disclosure of interest: Bidders must disclose any relationship with employees of the KZN Department of Health, as per SBD4. False declarations lead to disqualification.
• Anti-collusion: Bidders must certify no collusive practices, price-fixing, or undisclosed subcontracting arrangements exist.
• Documentation: Quotations must be submitted on official forms (not retyped), with original signatures. Corrections must be initialled; correcting fluid is prohibited.
• Delivery and performance: Bidders must accept liability for delays, with penalties calculated at the prime interest rate per day of delay. The Department may terminate contracts for default or corrupt practices.

Special Conditions

• Prices must be firm and include VAT (if VAT vendor). Non-firm prices are rejected.
• The Department is not obliged to accept the lowest quotation.
• Late quotations are not considered.
• Bidders must confirm receipt of their quotation and keep proof.
• All decisions by the Department are final.

Unusual or Complicated Terms

• Preferential Procurement Policy Framework: The 80/20 system means 80% of evaluation points are for price and 20% for specific goals (here, Black women-owned businesses). This is a standard South African government procurement mechanism to promote economic empowerment.
• Bidder’s Disclosure (SBD4): A mandatory declaration requiring bidders to disclose any relationship with state employees or other bidders to prevent corruption and collusion.
• Central Supplier Database (CSD): A national database of approved suppliers; registration and compliance are mandatory for government contracts.