Objectives

The primary objective of this tender is to procure and deliver four (4) mobile Transcutaneous Electrical Nerve Stimulation (TENS) machines to Vryheid District Hospital. The equipment will support clinical staff in providing non-invasive, therapeutic pain management and rehabilitation treatments to patients.

Scope

This is a once-off supply contract encompassing the provision, logistics, and handover of medical devices to the designated provincial health facility. The scope includes:

• Supply of four (4) TENS mobile machines meeting approved specifications.
• Door-to-door delivery to Vryheid District Hospital, with all freight, handling, and insurance costs bundled into the quoted price.
• Strict adherence to a three-stage evaluation process: administrative compliance, specification conformity, and price/preference scoring.
• Compliance with the Preferential Procurement Policy Framework Act, applying an 80/20 scoring model (80 points for price, 20 points for youth-owned enterprise participation).
• Firm pricing valid for ninety (90) days, inclusive of VAT where applicable.

Technical Requirements

Bidders must satisfy the following technical, quality, and contractual conditions:

• Product Conformity: Devices must align precisely with the approved visual and functional specifications provided in the tender annexure. Units must be current models featuring recent design and material enhancements.
• Condition & Shelf-Life: All items must be brand new, unused, and possess a minimum remaining validity of six (6) months upon delivery. Expired, refurbished, or second-hand equipment is strictly prohibited.
• Standards & Certification: Equipment must comply with applicable South African National Standards (SANS) or South African Bureau of Standards (SABS) requirements.
• Warranty Coverage: A minimum twelve (12) month warranty from delivery and acceptance, or eighteen (18) months from shipment, whichever expires first. The warranty must cover defects arising from design, materials, or workmanship under normal use.
• Documentation & Compliance: Submission of fully completed official quotation forms, SBD 4 (Bidder Disclosure), SBD 6.1 (Preference Points Claim Form), and proof of Central Suppliers Database (CSD) registration. Tax compliance must be verifiable via a valid SARS PIN.
• Packing & Delivery: Goods must be securely packaged to withstand transit risks and delivered within the agreed timeframe. Late submissions will be automatically rejected.

Skills Requirements

No specialized clinical, engineering, or installation skills are mandated, as this is a pure supply-and-delivery contract. However, bidders must demonstrate strong administrative and logistical competencies to:

• Accurately complete and sign all mandatory government procurement forms without retyping or altering official templates.
• Execute secure, time-bound physical delivery to the designated hospital submission point.
• Substantiate preference point claims with required documentation (e.g., director ID copies for youth-owned enterprises).
• Maintain strict compliance with public sector supply chain governance, including anti-collusion declarations and tax verification protocols.

Key Terms & Definitions

• Transcutaneous Electrical Nerve Stimulation (TENS): A non-invasive therapeutic modality that delivers low-voltage electrical pulses through skin electrodes to block pain signals and stimulate endorphin release for pain relief and muscle recovery.
• 80/20 Preference Point System: A South African public procurement evaluation framework where 80% of total points are awarded based on competitive pricing, and 20% are reserved for socio-economic transformation targets (here, youth ownership).
• CSD Registration: Mandatory enrollment in the Central Suppliers Database, a national repository that verifies a supplier’s legal standing, tax compliance, and eligibility to contract with state entities.