Objectives

The primary objective is to procure and deliver a complete set of standardized uniforms for staff at the Ilembe Emergency Medical Services (EMS) facility. The procurement ensures personnel are equipped with durable, specification-compliant attire that aligns with provincial health department operational and safety standards.

Scope

This is a one-off supply contract covering the following items and estimated quantities:

• Ladies Court Shoes (20 pairs)
• Men’s Lace-up Shoes (40 pairs)
• Navy Blue Skirts (40 units)
• Medical Green Beanies (145 units)
• Medical Green Caps (145 units)
• Ladies Navy Blue Pants (60 units)
• Round Neck Unisex White T-Shirts (580 units)
• Navy Blue Beanies (25 units)

All goods must be delivered to the designated EMS facility. The quotation validity period is 90 days from the closing date.

Technical Requirements

Bidders must strictly adhere to the detailed specifications and quality benchmarks outlined in the tender annexures. Key technical requirements include:

• Material & Construction: Each item specifies exact fabric compositions, stitching methods, closures, linings, and finishes (e.g., SABS-approved rubber soles for footwear, polyester-wool blend for skirts, 100% acrylic knit for beanies, 100% cotton for t-shirts).
• Standards Compliance: Products must comply with relevant South African National Standards (SANS) governing textiles, sewing threads, slide fasteners, elastic fabrics, and colour matching.
• Quality & Condition: All supplied goods must be brand new, unused, and defect-free. Expired or second-hand items will be rejected. Products must retain a minimum shelf life of six months upon delivery.
• Sample Submission: Physical samples of all offered items must be submitted prior to the closing date for direct comparison against specifications.
• Packaging & Delivery: Goods must be securely packed to prevent transit damage and delivered to the prescribed location. All delivery costs must be factored into the quoted price.
• Warranty: A twelve-month warranty applies from delivery acceptance, covering defects arising from design, materials, or workmanship.

Skills Requirements

Although formal qualifications are not explicitly listed, successful bidders must demonstrate:

• Manufacturing or supply capability aligned with SABS/SANS quality benchmarks for apparel and footwear.
• Quality assurance expertise, including the ability to produce accurate pre-award samples.
• Logistical competence to manage timely delivery, proper packaging, and site distribution.
• Administrative proficiency to compile mandatory compliance documentation, including Central Suppliers Database (CSD) registration, tax clearance, BBBEE status verification, and completed official quotation forms.

Notes on Unusual or Complicated Requirements

Preferential Procurement System (80/20): Evaluation allocates 80 points for price and 20 points for specific goals. The full 20 points are exclusively reserved for enterprises at least 51% owned by Black women. Verified proof must be submitted to claim these points; failure to do so results in zero allocation for this category.

Mandatory Pre-Closing Samples: Unlike typical tenders, physical samples must be submitted before the closing deadline. Non-submission leads to immediate disqualification, regardless of pricing or documentation.

Performance Security & Delay Penalties: The awarded supplier must provide a performance guarantee (bank guarantee or certified cheque) within 30 days of notification. Late deliveries incur daily financial penalties calculated at the prime interest rate. Repeated non-performance may trigger contract termination and a ten-year prohibition from public sector procurement.

Four-Stage Administrative Compliance: The evaluation process enforces strict sequential screening. Missing any compulsory document (SBD forms, director IDs, BBBEE affidavit, or samples) renders the bid non-responsive without exception or opportunity for correction.