Objectives

The primary objective is to procure and supply durable, hygienic urine bag floor stands to support clinical and patient care operations at Ceza / Thulasizwe Hospital. The procurement aligns with public sector mandates to achieve value for money, ensure uninterrupted service delivery, and advance transformational procurement goals through structured preference mechanisms.

Scope

This is a one-off contract covering the sourcing, manufacturing, packaging, and delivery of thirty (30) catheter urine bag floor stands to the hospital’s designated location. The scope encompasses end-to-end logistics, with all transportation, handling, and insurance costs required to be included in the quoted price. Delivery must be completed within the timeframe stipulated upon contract award, and the supplier remains responsible for warranty support and defect resolution.

Technical Requirements

• Product must be a white epoxy-coated urine bag stand designed to safely suspend bags away from the floor.
• Fixed height of approximately 60 cm with a stable base measuring 25 cm × 25 cm.
• Structural capacity to securely hold one or multiple urine bags without tipping or mechanical failure.
• Mandatory compliance with South African Bureau of Standards (SABS) quality specifications.
• Goods must be brand new, unused, and incorporate current design improvements. Second-hand, refurbished, or expired products are strictly prohibited.
• Packaging must withstand rough handling, extreme temperatures, and moisture during transit to the final destination.
• Supplier warranty of twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever expires first, covering defects in materials, workmanship, or design.

Skills & Compliance Requirements

• Demonstrated operational capacity to manufacture or source medical-grade equipment meeting SABS standards.
• Valid Central Suppliers Database (CSD) registration and active SARS tax clearance status.
• Ability to complete and submit all mandatory returnable documents, including SBD forms for conflict of interest, specification compliance, and preference point claims.
• Financial and logistical capability to manage timely delivery, provide performance security, and honor warranty repair/replacement obligations.
• Familiarity with public supply chain management protocols, including penalty structures for delayed performance and anti-collusion declarations.

Key Contract Terms & Clarifications

80/20 Preference Point System: Evaluation allocates 80 points to price and 20 points to specific socio-economic goals. Full points are awarded to enterprises at least 51% owned by Black women. Bidders must submit verified BBBEE certificates or sworn affidavits to claim these points.

Performance Security: Successful bidders must furnish a bank guarantee, irrevocable letter of credit, or certified cheque within thirty days of contract award to secure contractual obligations.

Delay Penalties: Late delivery incurs financial deductions calculated using the current prime interest rate, applied daily until actual delivery is completed.

Anti-Collusion & Disclosure: Strict compliance with SBD 4 is mandatory. Bidders must disclose any relationships with state employees or controlling interests. Failure to disclose constitutes a false declaration leading to immediate disqualification. Cover-quoting across multiple entities is classified as procurement fraud.

Validity & Pricing: Quotations must remain firm for ninety (90) days. Prices must include VAT (if applicable) and all delivery costs. Expired products or offers failing to meet the specification will be rejected.