Objectives

The primary objective of this tender is to procure and deliver a dedicated medical-grade refrigerator to support the safe storage of vaccines and essential medicines within the Zululand Health District. The procurement ensures uninterrupted cold-chain integrity in alignment with provincial health department standards.

Scope

The scope encompasses the complete supply and delivery of one (1) single-door vaccine fridge. This is a once-off contract requiring the successful supplier to transport the unit to the designated health facility, ensuring timely handover. The scope includes all incidental services necessary for full operational readiness, such as delivery, unloading, and basic commissioning, with all associated costs factored into the quoted price.

Technical Requirements

• Capacity: 800 litres
• Construction: Stainless steel exterior; aluminium plate interior with protective spraying (stainless steel interior optional)
• Cooling & Defrost: Air cooling method with automatic defrost functionality
• Storage Configuration: Ten coated steel wire shelves
• Security & Utilities: Door lock with key, LED lighting, single compressor unit
• Quality Standards: Must be SABS approved, brand-new, unused, and represent the most recent model available
• Compliance: Strict adherence to the attached specification sheet; second-hand, refurbished, or non-compliant units are expressly prohibited

Skills & Compliance Requirements

Bidders must demonstrate proven logistical and supply chain capabilities to deliver specialized medical refrigeration equipment within stipulated timeframes. While specific technical certifications are not mandated, suppliers must possess the administrative and operational competence to navigate public sector procurement processes. Mandatory compliance prerequisites include:

• Active registration and verified status on the Central Suppliers Database (CSD)
• Valid SARS tax clearance documentation
• Submission of a B-BBEE status level certificate or sworn affidavit
• Completion of all mandatory returnable documents, including SBD4 (Declaration of Interest) and SBD6.1 (Preference Points Claim Form)
• Financial and operational capacity to furnish performance security and honour warranty obligations

Key Terms & Conditions

The evaluation utilises an 80/20 preference point system, allocating 80 points for competitive pricing and 20 points for socio-economic transformation. Full points for the specific goal are awarded exclusively to enterprises that are at least 51% black-owned. The contract is governed by standard General and Special Conditions of Contract (GCC/SCC), which introduce several notable provisions:

• Warranty Period: Twelve months from delivery acceptance or eighteen months from shipment, whichever occurs first, covering defects in design, materials, or workmanship.
• Delay Penalties: Financial deductions calculated at the current prime interest rate for each day of delayed delivery or service failure.
• Anti-Collusion & Fraud Clauses: Strict zero-tolerance policy for bid-rigging, cover-quoting, or false declarations, with potential ten-year restrictions from public sector contracts for violations.
• Evaluation Stages: A three-stage process (Administrative Compliance, Specification Adherence, Price/Preferences) where failure at any stage results in immediate disqualification without progression to subsequent phases.