Objectives

The primary objective of this quotation is to procure a single, fully compliant electronic vaccine storage refrigerator equipped with an integrated ice pack freezer. The supply must meet stringent public health and regulatory standards to ensure the safe preservation and distribution of vaccines at Vryheid District Hospital.

Scope

The scope covers the complete supply, transportation, and handover of one unit to the designated hospital facility. This is a once-off contract requiring the successful bidder to deliver the equipment within an agreed timeframe, provide a two-year warranty, and guarantee that all supplied items are brand new, unused, and valid for a minimum of six months upon delivery. All logistics and delivery costs must be included in the quoted price.

Technical Requirements

• Type: Electronic Vaccine Storage Refrigerator with Ice Pack Freezer
• Certifications: WHO Approved for international cold chain compliance and SAHPRA approved
• Configuration: Two internal shelves, dual cooling system with separate on/off switches, solid door finish, and a door locking system
• Capacity: Gross refrigerator volume of 281 litres and freezer volume of 46 litres
• Performance: Maintains temperatures between +2°C and +8°C at 35°C ambient conditions, features accurate temperature control, interior lighting, stainless steel inner liner, and automatic defrost
• Resilience: Hold-over time during power cuts of 746 hours
• Dimensions: Height 1830 mm × Width 870 mm × Depth 710 mm
• Documentation: Valid SAHPRA certificate must be attached, and bidders must formally confirm compliance with the attached specification document

Skills and Compliance Requirements

• Bidders must demonstrate administrative readiness by submitting all mandatory returnable documents, including SBD forms (Disclosure and Preference Points), Central Supplier Database (CSD) verification, tax clearance confirmation, and B-BBEE status documentation
• Evaluation follows an 80/20 preference point system: 80 points allocated to price competitiveness and 20 points to specific transformation goals, with full points awarded to companies that are 100% owned by Black Africans
• Prices must be firm and valid for 90 days; bidders must clearly state delivery periods
• All products must be new, unexpired, and meet minimum validity thresholds
• Failure to pass Stage 1 (Administrative Compliance) or Stage 2 (Specification Compliance) results in immediate disqualification without progression to price evaluation

Notes on Unusual or Complicated Terms

• Hold Over Time During Power Cut 746 Hours: Specifies exceptional thermal insulation performance, ensuring the unit maintains safe vaccine temperatures for over 31 days during prolonged electricity failures, which is critical for uninterrupted cold chain integrity in remote or unstable grid areas.
• SAHPRA Approved: Refers to certification by the South African Health Products Regulatory Authority, confirming the equipment meets national safety, efficacy, and quality standards for medical and pharmaceutical use.
• WHO Approved / International Cold Chain Compliant: Indicates alignment with World Health Organization guidelines for vaccine storage, ensuring global best practices in temperature stability, monitoring, and reliability for immunization programs.