Objectives

The primary objective of this tender is to procure and deliver essential maintenance supplies to Emmaus Hospital within the KwaZulu-Natal Provincial Department of Health. The procurement aims to sustain hospital operational continuity by acquiring reliable, compliant, and cost-effective maintenance items through a transparent, competitive quotation process that aligns with national public finance and preferential procurement legislation.

Scope

The tender covers a one-off supply and delivery of 907 units across ten distinct maintenance categories. The required items include high-pressure geysers, electrical contactors, LED lighting components (daylight globes and tubes), various batteries, day-night control switches, and mortice locks. All goods must be delivered directly to Emmaus Hospital, with transportation and handling costs fully incorporated into the quoted price. The arrangement is structured as a single delivery contract rather than a recurring service or framework agreement.

Technical Requirements

• All supplied goods must be brand-new, unused, and free from design, material, or workmanship defects.
• Products must strictly comply with South African National Standards (SANS/SANBS) where applicable, as detailed in the annexured specification sheets.
• Specific technical parameters are mandated per item, including voltage ratings (e.g., 240V for contactors, 1.5V/3V for batteries), physical dimensions, colour finishes, functional mechanisms (e.g., 3-lever lock systems, cool white LED output), and packaging units.
• Supplied products must retain a minimum shelf life of six months upon delivery to the facility.
• Bidders must provide a warranty period of twelve months from delivery acceptance or eighteen months from shipment origin, whichever concludes earlier.
• Samples may be requested for selected items post-award to verify compliance against set specifications; testing for samples is borne by the supplier.
• Pricing must be firm, inclusive of VAT (if registered), and remain valid for ninety days from the closing date.

Skills Requirements

No specialised technical certifications or trade qualifications are explicitly mandated. However, bidders must demonstrate strong administrative, logistical, and compliance management capabilities. Required competencies include:

• Proficiency in completing mandatory statutory documentation, including Central Supplier Database (CSD) registration, CIPC business registration, B-BBEE status verification or sworn affidavit, and SARS tax clearance validation.
• Accuracy in utilising official government quotation templates, correctly calculating line-item totals, and applying the prescribed preference point claim forms.
• Logistical capacity to manage inventory, coordinate timely delivery to the specified hospital site, and handle customs/import documentation if applicable.
• Administrative readiness to issue compliant tax invoices, respond to sample requests, and maintain audit-ready records throughout the contract period.

Key Terms & Unusual Conditions

• 80/20 Preference Point System: Evaluation allocates eighty points to price competitiveness and twenty points to designated social goals. Twenty points are exclusively reserved for enterprises at least fifty-one percent owned by Black Persons with Disabilities, requiring verifiable medical certification as proof.
• Prohibition of Cover-Quoting: Submitting multiple quotations under different corporate entities for the same bid is strictly classified as fraudulent cover-quoting. Violation results in immediate disqualification, potential criminal prosecution, and restriction from public sector contracts for up to ten years.
• Delay Penalties & Termination: Late deliveries incur financial penalties calculated using the current prime interest rate applied daily until fulfilment. Persistent non-performance or breach of contract conditions permits the purchaser to terminate the agreement, procure substitute goods at the supplier's expense, and report the supplier to the National Treasury Register for Tender Defaulters.
• Performance Security & Inspection Rights: The successful bidder may be required to furnish a performance guarantee (bank guarantee or certified cheque) within thirty days of award. The purchaser retains unconditional rights to inspect supplier premises, audit contract-related records, and verify product authenticity during execution.