Objectives

The primary objective is to procure a reliable supplier capable of delivering sterile, single-use surgical vessel loops to the theatre department at Madadeni Hospital. The procurement ensures uninterrupted access to essential surgical instruments required for tissue retraction, identification, and temporary occlusion during medical procedures, while adhering to public sector transparency, value-for-money, and socio-economic empowerment mandates.

Scope

This is a once-off supply contract covering 240 units of vessel loops, split into two specifications: 120 units of Mini 1.3 White and 120 units of Maxi 2.4 White. All goods must be delivered directly to the theatre at Madadeni Regional Hospital. The quotation validity period is 90 days. Evaluation follows an 80/20 preference point system, with 80 points allocated to price competitiveness and 20 points reserved for specific socio-economic goals, primarily targeting enterprises with 100% Black African ownership.

Technical Requirements

• Products must be sterile-packed, single-use, soft silicone medical devices designed for identifying, retracting, and temporarily occluding arteries, veins, nerves, and tendons.
• Specific variants required: Mini White (2.4 mm diameter, indicated for nerve and bile duct applications) and Maxi 2.4 White.
• All supplied items must be brand new, unused, and carry a minimum shelf life of six months from the date of delivery. Expired or second-hand products are strictly prohibited.
• Bidders must strictly comply with the attached specification form. Failure to confirm compliance will render the quotation non-responsive.
• The procuring authority reserves the right to request physical samples from shortlisted bidders for independent verification against clinical specifications. Sample provision and testing costs are borne entirely by the bidder.

Skills and Experience Requirements

• Demonstrated capacity to supply similar surgical or medical equipment, proven by submitting at least one official purchase order accompanied by a signed delivery note or invoice from a public or private healthcare facility.
• Full administrative and regulatory compliance, including active Central Supplier Database (CSD) registration, valid tax clearance status, up-to-date CIPC documentation, MAAA supplier number, and a current SAHPRA licence.
• Submission of a valid BBBEE certificate or a sworn affidavit confirming compliance levels.
• Ability to complete all mandatory returnable forms (SBD 4, SBD 6.1, General Conditions of Contract, Special Conditions of Contract) using original signatures, with no retyping or use of correcting fluid permitted.
• Financial and operational stability to meet delivery timelines, with acceptance of standard government penalty clauses for late delivery (calculated daily at the prevailing prime interest rate).

Key Terms and Clarifications

SAHPRA Licence: Mandatory authorization from the South African Health Products Regulatory Authority, ensuring all medical devices meet national safety, efficacy, and quality standards before legal distribution in South Africa.

MAAA Number: A unique supplier identifier used within South Africa’s healthcare supply chain to track, verify, and manage medical aid and provincial hospital procurement transactions.

80/20 Preference Point System: A standardized procurement evaluation model where 80 points are awarded for competitive pricing and 20 points for designated social goals. In this tender, full preference points are granted exclusively to companies owned at least 100% by Black Africans.

Performance Security & Penalty Clauses: Standard public sector provisions requiring the successful supplier to furnish a bank guarantee or certified cheque within 30 days of award. Delays in delivery incur financial penalties calculated daily at the prime interest rate until fulfillment, with potential contract termination and supplier restriction for repeated defaults.