Objectives

The primary objective is to procure and deliver specialised medical delivery sets to Inkosi Albert Luthuli Central Hospital to support cardiovascular surgical procedures. The tender aims to secure a reliable supply of high-quality, clinically compliant equipment that enables the safe and simultaneous administration of blood and cardioplegia solutions during open-heart surgeries.

Scope

The procurement covers the one-off supply and delivery of 150 units of blood and cardioplegia delivery sets. Pricing must remain firm for a 90-day validity period, with all delivery costs included in the quoted amount. Evaluation follows a strict five-stage process: administrative compliance, supplier capacity verification, technical specification adherence, price and preference point allocation, and objective sample submission. Successful bidders must demonstrate the ability to meet hospital delivery schedules and maintain product quality standards throughout the contract period.

Technical Requirements

• Product Purpose: Single-use delivery sets designed for cardiac surgery to administer blood and cardioplegia solutions simultaneously.
• Materials & Construction: Manufactured from transparent silicon and polyvinylchloride (PVC), supplied in boxed packaging.
• Clinical Features: Must incorporate an integrated heat exchanger for cooling and rewarming, a fixed 4:1 blood-to-solution ratio, an integrated bubble trap with purge line, and an isolator/transducer for real-time circuit pressure monitoring.
• Quality & Shelf Life: Items must be brand new, unused, and retain a minimum validity period of six months from the date of delivery. Expired or second-hand products are strictly prohibited.
• Regulatory Compliance: Suppliers must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.

Skills & Capacity Requirements

No specific individual professional qualifications are mandated; however, bidders must demonstrate organisational capacity to fulfil public sector supply chain obligations. This includes proven experience in medical device distribution, robust logistics and warehousing capabilities for timely hospital delivery, and financial stability to sustain contract performance. Suppliers must also be proficient in navigating South African municipal procurement frameworks, including accurate completion of standard bidding documentation, tax compliance verification via the Central Supplier Database (CSD), and adherence to preferential procurement policies.

Key Terms & Clarifications

• Cardioplegia: A medically sterile solution administered during open-heart surgery to temporarily arrest the heart, protecting cardiac tissue while surgeons perform procedures.
• SAHPRA Licensing: A mandatory regulatory requirement ensuring all imported or distributed medical devices meet South Africa’s safety, efficacy, and quality standards before clinical use.
• 80/20 Preference System: A government procurement scoring model allocating 80 points to competitive pricing and 20 points to socio-economic goals. In this tender, full preference points are reserved for youth-owned enterprises.
• SBD Documentation: Standardised government forms (SBD4 for conflict-of-interest disclosure and SBD6.1 for preference point claims) requiring full transparency. Failure to submit completed forms results in automatic disqualification.