Objectives

The primary objective of this Request for Quotation (RFQ) is to secure a reliable supplier capable of providing standard 2500-litre septic tanks to the Saldanha Bay Municipality. The municipality aims to acquire compliant infrastructure components at competitive rates while adhering to national and municipal supply chain management regulations, transformation targets, and local economic development goals.

Scope of Work

• Supply: Provide one (1) standard 2500L septic tank, with pricing structured per item.
• Delivery: Transport and hand over all goods to the Municipality Stores at Marias Industrial, Vredenburg. Delivery must be completed within seven (7) days of receiving an official order.
• Pricing Structure: All delivery costs must be embedded in the quoted unit price. Quotes must be presented VAT-exclusive, with final totals calculated inclusive of 15% VAT where applicable.
• Contract Value: The estimated budget range is between R2,000 and R30,000.
• Validity: Quotations must remain open for acceptance for a minimum of 90 days from the submission deadline.

Technical Requirements

• Suppliers must explicitly state the technical specifications, dimensions, and material composition of the quoted septic tanks to demonstrate compliance with municipal standards.
• All supplied goods must strictly match the described parameters. Any deviation may result in additional cost recovery actions against the supplier.
• Invoices must fully comply with Section 20(4) of the VAT Act, including all mandatory tax vendor details. The municipality will not process payments for non-compliant or invalid tax invoices.
• Suppliers must adhere to standard site cleanliness and waste disposal protocols during delivery, ensuring no litter or hazardous materials are left behind.

Skills & Qualification Requirements

• CSD Registration: Active and verified registration on the Central Supplier Database (CSD) is compulsory.
• Mandatory Forms: Fully completed and signed MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), and MBD 9 (Certificate of Independent Bid Determination).
• B-BBEE Compliance: Submission of a SANAS-accredited verification certificate or a sworn affidavit (for EMEs/QSEs) confirming annual turnover and black ownership levels.
• Corporate Documentation: Current CIPC registration documents, tax clearance, and VAT registration certificates.
• Independence & Conflict Checks: Written confirmation that the bid was prepared independently without collusion, and disclosure of any directors, shareholders, or stakeholders employed by the state.

Key Terms & Unusual Requirements

This tender operates under the 80/20 Preferential Procurement System. Eighty percent of the scoring is based purely on price competitiveness, while twenty percent is allocated to specific socio-economic goals: ten points for Broad-Based Black Economic Empowerment (B-BBEE) status level and ten points for local economic participation. Missing documentation automatically forfeits these points.

Locality Verification is strictly enforced. To claim locality points, suppliers must prove their physical business address falls within the Saldanha Bay Municipality, West Coast District, or Western Cape. This requires recent municipal accounts, a registered lease agreement, or a highly detailed landlord affidavit containing ID numbers, property ownership proof, and explicit confirmation of business operations. Postal addresses are explicitly excluded.

The Official Order is the sole legally binding contract. No delivery or payment obligations exist until this document is issued. The municipality retains full discretion to accept partial quotes, reject the lowest bid, or extend quotation validity automatically per SCM policy. All submissions must be physically delivered, sealed, and clearly labelled with the RFQ number to avoid disqualification.