Objectives

The primary objective of this tender is to procure and deliver customized stationery to Drakenstein Municipality. The municipality aims to secure a reliable supplier capable of providing branded, environmentally conscious A5 note books that meet specific design and quality standards, while complying with municipal procurement regulations and budget parameters.

Scope of Work

• Supply and deliver exactly 200 units of A5 soft cover note books.
• All quotations must be firm and inclusive of Value Added Tax (VAT).
• Bids must remain valid for a minimum of 60 days following the closing date.
• Delivery logistics and scheduling will be coordinated upon contract award.

Technical Requirements

• Product Specifications: Note books must feature black soft covers, be manufactured using eco-friendly materials, and include an embossed logo on the front cover.
• Regulatory Compliance: Bidders must submit fully completed Municipal Bidding Documents (MBD 1–9), including SARS tax compliance PINs, B-BBEE verification certificates or sworn affidavits, declarations of interest, past supply chain management practices, and independent bid determination certificates.
• Financial & Service Clearance: Proof of no outstanding municipal service debts exceeding 90 days must be provided via recent billing accounts or sworn affidavits.
• Submission Protocol: Bids must be placed in sealed envelopes clearly marked with the quotation number and title, and physically deposited in the designated municipal quotation box before the deadline. Electronic, telephonic, facsimile, or late submissions will be automatically disqualified.
• Evaluation Framework: Awards will follow an 80/20 preference point system, with 80 points allocated to price, 10 points to B-BBEE status, and 10 points to enterprise locality.

Skills Requirements

Although no advanced technical certifications are mandated, bidders must demonstrate:

• Capability in custom stationery production, including embossing techniques and eco-friendly material sourcing.
• Proficiency in public sector compliance, including accurate completion of standardized municipal bidding forms and adherence to tax, financial, and anti-collusion regulations.
• Reliable supply chain and logistics management to ensure timely delivery and proper VAT-compliant invoicing.
• Administrative competence to maintain statutory records, support municipal audits, and fulfill contract performance obligations.

Notes on Unusual or Complicated Terms

• 80/20 Preference Point System: A standard South African public procurement evaluation model. Eighty percent of the total score is awarded based on price competitiveness, while twenty percent is reserved for socio-economic development goals, specifically B-BBEE contribution levels and geographic locality of the enterprise.
• MBD Forms: Standardized Municipal Bidding Documents used across South African local government tenders. They function as legal declarations covering tax compliance, conflict of interest, historical supply chain conduct, and anti-collusion commitments.
• Eco-Friendly Specification: While not strictly quantified, this requires suppliers to utilize recycled paper, sustainably sourced pulp, or environmentally certified production processes. Bidders should verify material certifications prior to submission.
• Embossed Logo: Indicates a non-standard printing finish where the logo is raised or depressed into the cover without ink. This requires custom die-cutting and pressing capabilities beyond conventional offset or digital printing.