Objectives

The primary objective is to procure a reliable, compliant supplier for the one-off provision of sterile adhesive post-operative dressings to support surgical wound care protocols at the designated provincial hospital. The procurement seeks to ensure consistent access to high-quality medical consumables while complying with South African public procurement legislation and advancing socio-economic transformation through preferential scoring for youth-owned enterprises.

Scope

The contract encompasses the supply and delivery of 270 boxes of adhesive post-operative dressings. This is a single-delivery, once-off agreement with a 90-day price validity period. All transportation, handling, and delivery costs must be fully incorporated into the quoted price, with goods delivered directly to the hospital's designated store or site. Evaluation follows a strict five-stage process: administrative compliance, delivery capacity, specification adherence, pricing and preference points, and physical sample verification.

Technical Requirements

• Product Type: Sterile adhesive post-operative dressing
• Dimensions: 5 cm × 6 cm
• Appearance: Clear edges with a white central pad
• Material: Waterproof elastic backing with a transparent film layer
• Performance Characteristics: Highly absorbent, bacterial-proof, equipped with a protective film barrier to prevent secondary infection, rounded edges to minimise lifting, and a high moisture vapour transmission rate
• Packaging: Pack size per box to be clearly indicated by the bidder
• Quality & Shelf Life: Must be completely new and unused; minimum six months of remaining shelf life upon delivery; compliant with relevant SANS/SABS standards
• Regulatory Compliance: Supplier must hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the wholesale distribution or supply of medical devices

Skills & Capacity Requirements

As this is a goods-supply tender, traditional professional skills are not mandated. Instead, bidders must demonstrate organisational and operational capacity, including:

• Proven logistical capability to execute timely, single-batch deliveries to a major healthcare facility without prior defaults
• Operational familiarity with public sector supply chain frameworks, including General Conditions of Contract (GCC) and Special Conditions of Contract (SCC)
• Ability to compile and validate mandatory compliance documentation, including Central Suppliers Database (CSD) registration, SARS tax clearance, and B-BBEE status verification
• Experience in regulated medical device distribution, ensuring sterile packaging integrity and adherence to wholesale licensing requirements
• Financial and administrative stability to manage penalty clauses for delayed delivery and to furnish performance security upon contract award

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: A mandatory national regulatory permit that legally authorises entities to manufacture, import, export, or wholesale medical devices in South Africa. Failure to provide a valid licence results in automatic disqualification.
• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are awarded based on competitive pricing and 20 points are reserved for specific socio-economic goals. In this tender, the full 20 points are allocated exclusively to enterprises owned by youth.
• CSD Registration: The Central Suppliers Database is the national government vendor registry. Active verification is compulsory; bids from unregistered or non-compliant suppliers are rejected.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) required within 30 days of contract award to protect the purchaser against supplier default, non-delivery, or breach of contractual obligations.