Objectives

The primary objective of this procurement is to secure a reliable supplier to provide essential physiotherapy support braces to the Dannhauser Community Health Centre. The aim is to ensure the timely delivery of compliant, high-quality medical equipment to support patient rehabilitation and mobility services within the KwaZulu-Natal Provincial Department of Health.

Scope

This is a one-off quotation for the supply and direct delivery of two categories of orthopaedic braces. The required quantities are twenty-five (25) pairs of adjustable knee braces and ten (10) units of lumber support belts. All goods must be delivered to the designated health centre. The quotation validity period is ninety (90) days, requiring firm pricing throughout. Delivery costs must be fully incorporated into the quoted unit prices.

Technical Requirements

• All items must strictly conform to the specifications detailed in Annexure A.
• Adjustable Knee Braces: Adult-sized, hinged design, constructed from breathable ventaprene material, equipped with securing straps, available in sizes Small through Extra Large.
• Lumber Support Belts: Adjustable design, lightweight, latex-free, nylon construction, black colour, breathable, available in sizes Small through Triple Extra Large.
• Supplied goods must be brand new, unused, and represent the most recent models. Second-hand or refurbished items are strictly prohibited.
• Any products with an expiry date must remain valid for a minimum of twelve (12) months from the date of delivery.
• Goods must comply with applicable South African National Standards (SANS/SABS) where referenced.
• Awarded suppliers must submit physical samples upon request via email prior to official order placement to verify final product conformity.

Skills and Qualification Requirements

• Suppliers must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, wholesale, or distribution of medical devices.
• Mandatory registration on the Central Supplier Database (CSD) with verified status.
• Proof of tax compliance via a valid SARS pin or tax clearance certificate.
• Completion of all mandatory returnable documentation, including Bidder’s Disclosure (SBD4), Preference Points Claim Form (SBD6.1), General and Special Conditions of Contract, Official Price Page, Bill of Quantity, and Specification Compliance Form.
• To claim preference points, bidders must prove South African ownership by submitting a CIPC registration certificate and certified identity documents for all directors.
• Broad-Based Black Economic Empowerment (B-BBEE) status verification certificates or sworn affidavits (for EMEs/QSEs) must be provided.

Notable Terms and Conditions

• SAHPRA Licensing: A statutory regulatory requirement ensuring that all medical devices supplied meet national safety, quality, and efficacy standards before entering the public healthcare supply chain.
• 80/20 Preference Point System: Evaluation allocates eighty (80) points for price competitiveness and twenty (20) points for specific socio-economic goals, specifically promoting South African-owned enterprises. Failure to submit proof results in zero points for this category but does not automatically disqualify the bid.
• Performance Security & Delay Penalties: The successful supplier may be required to furnish performance security within thirty days of award. Late deliveries incur financial penalties calculated at the current prime interest rate per day. Fraudulent practices or repeated breaches may result in contract termination and a restriction penalty prohibiting public sector business for up to ten years.
• Sample Submission Protocol: While samples are not evaluated initially, awarded suppliers must provide compliant physical samples before an official purchase order is issued, ensuring final product adherence to clinical specifications.