Tender Summary: Supply and Delivery of Bulli

Objectives

The primary objective is to procure and deliver sifted bulli (a soil-sand mixture) optimized for hot and dry summer climates. The municipality aims to secure a reliable supplier capable of providing 200 units of 50kg bulli bags, ensuring timely delivery, product quality, and strict adherence to municipal supply chain management regulations.

Scope of Works

• Product Specification: Sifted Bulli, packaged in 50kg bags (designated as B50kg).
• Quantity: 200 units.
• Intended Use: Climate-suited for arid and high-temperature summer conditions.
• Delivery Parameters: Bidders must specify the delivery period and provide manufacturer details.
• Pricing & Validity: Firm, VAT-inclusive pricing required. Bids must remain valid for a minimum of 60 days after the closing date.

Technical Requirements

• All submissions must use official municipal bidding templates and be placed in sealed envelopes clearly marked with the quotation number and title.
• Products must match the specified sifted composition and climate suitability.
• Invoices for supplies exceeding R3,000 must prominently display the municipality’s VAT registration number.
• Bids must be physically deposited in the designated municipal quotation box by the closing deadline; electronic, telephonic, or late submissions will be rejected.
• Alternative offers may be submitted alongside a compliant main offer but carry no guarantee of consideration.

Skills and Compliance Requirements

• Tax Standing: Valid SARS Tax Compliance Status (TCS) PIN or certificate is mandatory for contract award.
• B-BBEE Documentation: Certified B-BBEE status level verification certificate or a sworn affidavit must accompany the bid to qualify for preference points.
• Municipal Clearance: Submission of a municipal account statement (not older than 60 days) and a sworn declaration confirming no overdue service payments exceeding 90 days.
• Regulatory Declarations: Fully completed and signed MBD 4 (Declaration of Interest), MBD 8 (Past Supply Chain Management Practices), and MBD 9 (Certificate of Independent Bid Determination).
• Database Registration: Mandatory enrollment on the municipality’s official supplier database prior to contract execution.
• Health & Safety: Full compliance with the Occupational Health and Safety Act throughout contract performance.
• Evaluation Framework: Application of the 80/20 preference point system (80 points for price competitiveness, 10 points for B-BBEE level, 10 points for enterprise locality within defined municipal/provincial zones).

Notes on Unusual or Specialized Terms

• Bulli: A South African regional term for a sifted blend of soil and sand, traditionally used in landscaping, sports field preparation, and light construction. Here, it is specifically required to be climate-adapted for dry, high-heat conditions.
• MBD Forms (1–9): Standardized municipal bidding templates governing bidder identification, tax compliance, conflict-of-interest disclosures, independent bidding certification, and historical conduct declarations.
• 80/20 Preference System: A government procurement evaluation model that allocates 80% of scoring weight to price and 20% to socio-economic development goals (B-BBEE contribution and geographic proximity).
• CSD/PIN: Refers to the Central Supplier Database and SARS Tax Compliance PIN, national verification systems used to authenticate bidder legitimacy and financial standing.