Objectives
The primary objectives of this tender are to procure and supply Business Series laptops to ERWAT Head-office, ensuring fair, transparent, and competitive procurement aligned with ERWAT’s SCM policies and legislative frameworks. The process aims to obtain value for money, maintain quality and reliability of service delivery, support local economic development, and promote transformation by encouraging participation from SMMEs and disadvantaged groups.
Scope
The scope involves the supply and delivery of various types of Business Series laptops matching specified technical data sheets, including operation systems, processors, memory, display, storage, graphics, warranty, and accessories such as laptop bags. The procurement covers three different laptop specifications, each with detailed technical requirements, warranties, and matching brochures. The process also includes mandatory documentation, compliance verification, and adherence to health and safety standards.
Technical Requirements
The technical requirements include:
- Operation System: Windows 11 Professional 64-bit or higher
- Processor: Various Intel Core Ultra 5 or i7 Evo series, depending on the type
- Memory: 16 GB DDR5 or LPDDR4x as specified
- Display: 14" or 16" IPS screens with specified resolution, brightness, and glare protection
- Internal Storage: 512 GB PCIe NVMe SSD with Opal 2.0 compliance
- Graphics: Integrated Intel Graphics or Intel Iris XE
- Keyboard: Backlit, split resistance, with control keys
- Camera: Front shutter
- Accessories: Laptop bag matching the brand
- Warranty: Minimum 3 years onsite premium plus or pro plus next business day
Bidder must submit brochures matching the data sheets, indicating manufacturer, model, and warranty details.
Skills and Mandatory Requirements
Mandatory supporting documents include:
- Reseller or OEM partnership letters or partnership certificates
- Product brochures matching specifications
- Proof of manufacturer or OEM accreditation
- Tax compliance status (SARS PIN, TCS certificate, or CSD registration)
- Company registration documents, ID copies of owners/shareholders
- Municipal account statement (not older than 3 months, not in arrears over 90 days)
- Declaration forms for conflict of interest, supply chain practice, and independence
- Occupational health and safety agreement
- Signed bid forms, including formal resolution to sign on behalf of the company
Compliance with health and safety, tax, and procurement legislation is mandatory, with verification rights reserved by ERWAT.
Summary
This tender seeks qualified suppliers to provide specified Business Series laptops with matching accessories and warranties, ensuring compliance with technical, legal, and safety standards. Bidders must submit comprehensive documentation, adhere to procurement policies, and offer firm, inclusive pricing valid for 60 days post-closing. The evaluation will consider functionality, price, specific goals, and compliance with legislative and policy requirements.
