Objectives

The primary objective of this tender is to appoint a suitably qualified and experienced service provider to supply and deliver essential cleaning materials to the Dr Nkosazana Dlamini Zuma Municipality in accordance with municipal procurement regulations.

Scope

The successful bidder will be responsible for the supply and delivery of the following items in the specified quantities:

• Dishwashing Liquid (25L): 15 units
• Hand Soap (25L): 15 units
• Pine Gel (20L): 20 units
• Bleach (25L): 10 units
• Floor Tile Polish (25L): 15 units
• Window Cleaner (5L): 6 units
• Blue Toilet Blocks (packets of 4): 50 packets
• Feather Dusters (1840mm): 20 units
• Disposable Surgical Masks (3-ply boxes): 10 boxes

All deliveries must align with the municipality's scheduled timelines and designated locations.

Technical Requirements

• Quality & Standards: All goods must conform to recognized industry standards and the specifications outlined in the tender documentation.
• Packaging & Handling: Materials must be securely packaged to prevent damage, deterioration, or environmental exposure during transit and storage.
• Warranty: A minimum twelve-month warranty applies from the date of delivery and acceptance, or eighteen months from shipment, whichever concludes first. Defective items must be repaired or replaced at the vendor's cost.
• Regulatory Compliance: Bidders must submit a valid Tax Clearance Certificate or PIN, Central Supplier Database (CSD) registration, company registration certificate, certified ID copies of all directors/shareholders, proof of non-arrears in municipal services, and fully completed mandatory municipal bidding forms (MBD 1, 4, 6.1, 8, and 9).
• Preference Documentation: To claim points under the specific goals category, bidders must provide CIPC address proofs and CSD summaries reflecting ownership demographics (race, gender, youth, disability).

Skills Requirements

No specialized technical or engineering skills are required. Bidders must demonstrate standard commercial supply capabilities, including:

• Proven track record in supplying similar cleaning or household products.
• Logistical competence to manage inventory, transportation, and timely delivery.
• Administrative and financial capacity to maintain tax compliance, municipal account standing, and procurement documentation.
• Operational readiness to honor warranty obligations and execute replacement protocols efficiently.

Key Terms & Conditions

80/20 Preferential Procurement System: A South African public procurement evaluation framework where 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals (e.g., operating within specific jurisdictions, black women/youth/disability ownership). Points are calculated by comparing each bid against the lowest acceptable tender using a standardized formula.

General Conditions of Contract (GCC): Standard municipal terms governing delivery schedules, inspection rights, insurance, payment (within 30 days of valid invoice), penalties for delayed delivery (calculated at the current prime interest rate), termination for default, force majeure provisions, and dispute resolution through mediation or courts.

Performance Security: May be required post-award to guarantee contract fulfillment, typically provided as a bank guarantee, irrevocable letter of credit, or certified cheque.

Restrictive Practices & Default Clauses: Engaging in collusive bidding, fraud, or willful contract breach may result in bid invalidation, immediate contract termination, a prohibition from public sector contracts for up to ten years, and potential criminal prosecution.