Objectives

The primary objective is to procure and deliver high-quality, sterile intravenous fluid extension sets to support clinical operations at Inkosi Albert Luthuli Central Hospital. The procurement ensures reliable IV administration capabilities while adhering to public sector procurement regulations, emphasising value for money, regulatory compliance, and socio-economic transformation through targeted enterprise development.

Scope

The contract entails a one-off supply and delivery of 1,700 units of clear fluid extension sets to the designated hospital facility. Bidders are responsible for providing all-inclusive delivery costs, ensuring strict adherence to medical specifications, and fulfilling all general and special conditions of contract. The evaluation follows a structured five-stage process encompassing administrative compliance, delivery capacity, specification adherence, pricing with preference points, and physical sample verification.

Technical Requirements

• Product Type: Clear fluid extension set designed for intravenous fluid and medication administration.
• Dimensions & Appearance: 200 cm in length; transparent/clear colour.
• Material Composition: Non-DEHP and latex-free to prevent adverse patient reactions.
• Packaging: Individually sterile-packed with clearly visible expiry dates and batch numbers.
• Functionality: Compatible with syringe pumps, featuring an adaptive pressure-sensing disc, a disposable priming volume of 1.5 ml, and universal fitment for all syringe sizes.
• Quality & Shelf Life: Must be new, unused, and valid for a minimum of six months upon delivery.
• Regulatory Compliance: Full alignment with South African health product standards and mandatory licensing for medical device distribution.

Skills Requirements

No specialised professional certifications are explicitly mandated. However, bidders must demonstrate operational capacity to source, store, and transport medical-grade consumables in compliance with healthcare standards. Suppliers should possess robust logistical planning capabilities, experience executing public sector contracts, and proficiency in navigating regulatory and procurement compliance frameworks. Additionally, shortlisted bidders must be equipped to promptly submit physical samples for independent verification against the technical specifications.

Notable Terms & Conditions

• SAHPRA Licensing Requirement: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority. This regulatory body oversees the safety, efficacy, and quality of medical devices and pharmaceuticals in South Africa. Without this authorisation, legal distribution or wholesale of medical equipment is prohibited.
• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. The 20 points are exclusively reserved for enterprises owned by youth. Claiming these points requires verified proof via B-BBEE certificates, sworn affidavits, or Central Supplier Database reports.
• Sample Submission Stage: After initial scoring, the highest-ranked bidders will be formally requested to provide physical samples. Final contract award is contingent upon successful objective testing and compliance verification of these samples against the technical specifications.
• Strict Compliance & Penalty Clauses: Late submissions, expired stock, or incomplete documentation result in immediate disqualification. Contractual delays incur daily financial penalties calculated at the prevailing prime interest rate. Repeated performance failures or fraudulent declarations may trigger contract termination and temporary exclusion from future public procurement opportunities.