Objectives

The primary objective of this tender is to secure a qualified supplier for the one-off provision of intravenous (IV) fluid extension sets to support clinical and nursing operations at Inkosi Albert Luthuli Central Hospital. The procurement aims to ensure continuous availability of safe, compliant medical consumables while adhering to provincial health department supply chain policies and socio-economic procurement goals.

Scope

• Product: Clear fluid extension sets
• Quantity: 7,600 units
• Delivery Destination: Inkosi Albert Luthuli Central Hospital, KwaZulu-Natal
• Contract Duration: One-off supply and delivery
• Quotation Validity: 90 days from the closing date
• Evaluation Model: 80/20 preference point system (80% allocated to price, 20% to specific socio-economic goals targeting youth-owned enterprises)

Technical Requirements

• Physical Specifications: Each extension set must measure 200 cm in length, be transparent/clear, and manufactured from non-DEHP latex-free materials suitable for patient contact.
• Functional Compatibility: Devices must interface correctly with syringe pumps and incorporate a pressure sensing disc to regulate infusion flow and prevent over-pressurisation.
• Packaging & Labelling: Units must be sterile, individually packaged, and clearly marked with batch numbers and expiry dates.
• Quality & Shelf Life: All goods must be new, unused, compliant with applicable SANS/SABS standards, and retain a minimum of six months' shelf life upon delivery.
• Regulatory Documentation: Bidders must submit a valid SAHPRA licence permitting the manufacture, import, export, wholesale, or distribution of medical devices, alongside completed SBD4 (Bidder’s Disclosure), SBD6.1 (Preference Points Claim), GCC, SCC, and CSD compliance reports.
• Sample Evaluation: The institution may request physical samples from the highest-scoring bidders for objective compliance testing before final award.

Skills Requirements

No specialised professional qualifications or technical certifications are explicitly mandated. The tender centres on product supply rather than labour-intensive services. However, bidders must demonstrate:

• Operational capacity to procure, warehouse, and distribute sterile medical consumables within strict delivery windows.
• Robust quality management systems ensuring traceability, sterility maintenance, and regulatory adherence throughout the supply chain.
• Financial stability and logistical infrastructure to execute a single large-volume order without performance defaults or delivery delays.

Notes on Unusual or Complicated Terms

• Non-DEHP: Indicates the absence of di(2-ethylhexyl) phthalate, a plasticiser historically used in PVC medical tubing but associated with endocrine disruption and patient safety risks. Its exclusion aligns with modern clinical safety standards.
• Pressure Sensing Disc: A mechanical or electronic component that communicates with syringe pumps to detect resistance or blockages, automatically halting infusion to prevent tissue damage or equipment failure.
• 80/20 Preference Point System: A South African public procurement framework where scoring is weighted 80% toward competitive pricing and 20% toward designated socio-economic objectives (here, prioritising enterprises owned by youth).
• SAHPRA Licence: Mandatory regulatory authorisation from the South African Health Products Regulatory Authority, confirming that the supplier and their products meet national safety, efficacy, and quality control benchmarks for medical devices.
• CSD Registration: The Central Supplier Database is the official national registry for all entities transacting with the public sector. Active verification is compulsory; unverified or failed profiles result in automatic disqualification.