Objectives

To procure and deliver four (4) compliant wall-mounted infrared electric heaters to the Saldanha Bay Municipality within seven days of an official order, while adhering to municipal supply chain management policies, preferential procurement regulations, and strict administrative compliance standards.

Scope

The tender encompasses the complete supply and delivery of specified heater models to the Municipality Stores in Marias Industrial, Vredenburg. It includes provision of conforming goods, accurate itemised pricing, proper packaging, timely delivery, and issuance of compliant tax invoices. The estimated contract value ranges between R2,000 and R30,000. Quotations must remain valid for a minimum of 90 days from the closing date.

Technical Requirements

• Type & Installation: Wall-mounted, flat panel design intended for indoor or open-space room usage.
• Power Specification: Corded electric operation requiring 230 Volts AC.
• Heating Technology: Infrared heating element.
• Output Capacity: Minimum 700 Watts.
• Temperature Control: Adjustable settings with a minimum of 50°C and a maximum exceeding 100°C.
• Additional Features: Adjustable height configuration.
• Quantity: 4 units.
• Manufacturer Disclosure: The manufacturer must be explicitly stated; quotations omitting manufacturer details will be disqualified.

Skills Requirements

No specialised technical or professional qualifications are mandated. Suppliers must demonstrate standard commercial and logistical capabilities, including inventory management, domestic freight coordination, regulatory compliance (including active CSD registration), accurate financial administration, and strict adherence to municipal documentation and submission protocols.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals (10 points for B-BBEE status level, 10 points for locality). Points are only awarded upon submission of verified supporting documentation.
• Strict Locality Verification: Claiming locality preference requires rigorous proof via a recent municipal account, a valid lease agreement, or a detailed owner affidavit confirming actual business operations at the claimed physical address. Postal addresses cannot be used to claim locality points.
• Mandatory Compliance Declarations: Bidders must submit MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), and MBD 9 (Certificate of Independent Bid Determination). Failure to provide these invalidates the quotation.
• VAT Invoice Compliance: Invoices must strictly follow Section 20(4) of the VAT Act, containing specific formatting, unique numbering, supplier/VAT details, and precise quantity/price breakdowns. Non-compliant invoices result in delayed or withheld payments.
• Waste Management Clause: Although primarily a supply contract, general conditions stipulate that any ancillary activities must include proper on-site waste containment, certified disposal at registered facilities, and submission of safe disposal certificates before payment processing.