Objectives

The primary objective of this tender is to procure high-performance computing equipment and ergonomic office furniture to support administrative operations at the Molemole Local Municipality’s Mogwadi office. The municipality aims to engage qualified, compliant service providers who can deliver reliable, warrantied products that align with municipal IT infrastructure and workplace ergonomics standards.

Scope

The scope covers the end-to-end supply and delivery of specified laptop computers, executive office chairs, and integrated accessories to designated municipal facilities. Deliverables must be brand new, fully functional upon arrival, and accompanied by manufacturer warranties. The municipality retains the right to evaluate bids based on technical compliance, pricing, and socio-economic preference criteria before awarding the contract.

Technical Requirements

• Laptops: Windows 11 Pro operating system; Intel Core Ultra 9 185H processor (2.4GHz octa-core, up to 5.0GHz turbo boost, 16MB cache); 14.2-inch OLED touchscreen (3120×2080 resolution, 120Hz refresh rate, 1000 nits peak brightness, multi-touch); Intel Arc graphics; 32GB RAM; 2TB storage; 70Wh lithium-polymer battery; Wi-Fi 6E (IEEE 802.11ax), Bluetooth 5.3; connectivity via dual USB-A, dual USB-C, HDMI, and audio jack; full-size backlit chiclet keyboard with multi-touch touchpad.
• Office Chairs: Executive model with adjustable seat height (55cm–120cm); metal frame with breathable mesh upholstery, adjustable headrest, and butterfly tilt mechanism; 320mm chrome base; integrated USB charging port; anti-theft zip compartment; large interior pockets for secure device storage; approximate dimensions 43cm × 33cm × 11cm.
• General Compliance: All items must meet manufacturer specifications, support municipal network integration, and include standard safety and electromagnetic compatibility certifications.

Skills & Qualification Requirements

• Mandatory registration on the Central Suppliers Database (CSD) with active tax compliance status.
• Submission of a fully completed MBD9 form to declare Broad-Based Black Economic Empowerment (BBBEE) status.
• Declaration of Interest form required for all participating entities.
• Supporting documentation for preference points: CIPC registration certificate for woman-owned businesses, valid medical certification for disability-owned entities (minimum 51% ownership), and proof of traditional authority or local community ownership where applicable.
• Bidders must demonstrate capacity to facilitate skills transfer, typically involving training municipal staff on device maintenance, software management, or contributing to local workforce development programs.
• Failure to submit preference documentation will not disqualify a bidder but will result in forfeiture of corresponding points. Technical non-compliance may lead to immediate disqualification.

Key Terms & Evaluation Criteria

The tender utilizes an 80/20 scoring model: 80 points are allocated for competitive pricing, while 20 points are reserved for socio-economic preferences aligned with national procurement policies. Offers must remain valid for a defined post-closing period. The municipality reserves the right to accept or reject any bid without obligation to provide reasons. Bidders are expected to verify all technical specifications prior to submission, as deviations may impact evaluation outcomes.