Tender Summary: Supply and Delivery of Mist Fans

Objectives

KwaDukuza Municipality invites closed quotes to procure mist fans. The primary objective is to secure a supplier capable of providing these units to meet municipal operational needs.

Scope of Work

• Supply: Provision of mist fans.
• Delivery: Transportation of the supplied items to the municipality's designated locations.

Note: The provided text does not specify quantities, models, or technical parameters. Detailed scope requirements are presumed to be contained within the full tender documentation.

Technical Requirements

No specific technical specifications are listed in the available data. Suppliers are expected to provide functional mist fans appropriate for municipal use. Any detailed performance standards, electrical requirements, or durability criteria would be found in the complete tender package.

Skills Requirements

The scope is limited to supply and delivery. No specialized installation, commissioning, or maintenance skills are explicitly required. Bidders must demonstrate standard commercial competence to source and deliver the products.

Compliance and Evaluation Criteria

Evaluation considers price and preference points. Preference points are allocated for:

• Locality: Businesses operating within the KwaDukuza jurisdiction.
• Ownership: Economically Marginalized Enterprise (EME) status.
• Ownership: Qualifying Small Enterprise (QSE) with at least 51% black ownership.

Bidders must provide proof for all preference claims; failure to do so results in zero points for those categories.

Key Definitions

• Closed Quotes: A procurement procedure where sealed bids are submitted by a strict deadline and opened publicly. Late or electronic submissions are invalid.
• SCM: Supply Chain Management, the framework governing municipal procurement policies.
• CSD: Central Supplier Database, a national registry used to verify supplier validity and tax standing.
• QSE: Qualifying Small Enterprise, a business size classification often eligible for preferential procurement points.
• EME: Economically Marginalized Enterprise, generally referring to businesses owned by historically disadvantaged groups.
• Defaulters Database: A government list of entities barred from contracting due to past non-compliance or misconduct.

Municipal Clearance Requirements

Bidders must prove municipal services are not in arrears. Acceptable evidence includes:

• A certificate from directors confirming no arrears on rates, electricity, water, etc.
• A letter from a landlord (for tenants) confirming no service arrears.
• An affidavit or letter from a Ward Councillor stating the ward is exempt from rates and taxes.

Failure to submit valid clearance documentation may result in the bid being deemed non-responsive.

Submission Guidelines

• Quotes must be stapled and enclosed in sealed envelopes.
• Envelopes must be clearly marked with the tender reference and title.
• Submissions must be delivered by the deadline; late, faxed, or electronic quotes will not be accepted.
• The municipality reserves the right to accept any part or whole of any quote and is not bound to accept the lowest bid.