Objectives

The primary objective of this quotation is to procure a single digital pharmaceutical weighing scale for the Pharmacy Department at Christ the King Hospital. The equipment will enable precise measurement for printing documents and labels associated with patient medication dispensing and inventory management.

Scope

The scope encompasses the once-off supply and delivery of one pharmaceutical-grade digital weighing balance. The successful bidder assumes full responsibility for sourcing, packaging, transporting, and delivering the instrument directly to Christ the King Hospital. The contract is strictly limited to the provision of the goods and does not include installation, training, or long-term maintenance unless explicitly negotiated. All associated logistics, insurance, and handling costs must be factored into the quoted price.

Technical Requirements

• Device Type: Digital weighing balance scale calibrated for pharmaceutical applications.
• Measurement Range: Must accurately weigh from a minimum of 10 milligrams up to 30 kilograms, with readouts displayed in grams.
• Documentation: A valid, manufacturer-issued calibration certificate must accompany the device upon delivery.
• Product Condition: Items must be brand new, unused, and free from manufacturing defects. Expired stock or second-hand equipment is strictly prohibited.
• Quality Standards: Equipment must comply with relevant South African National Standards (SANS) or equivalent internationally recognized benchmarks.
• Warranty: Standard warranty coverage applies for twelve (12) months post-delivery or eighteen (18) months post-shipment, whichever occurs first.

Skills Requirements

No specialized technical or engineering qualifications are mandated for this procurement. Bidders must demonstrate standard commercial and logistical competencies, including:

• Proven ability to source, securely package, and transport precision weighing instruments without damage.
• Capacity to provide authentic calibration certificates, warranty documentation, and proof of product origin.
• Administrative capability to complete all mandatory returnable forms, maintain active Central Suppliers Database (CSD) registration, and present valid SARS tax compliance status.
• Readiness to participate in a potential sample verification stage if shortlisted during evaluation.

Key Terms & Conditions

This quotation operates under standard public sector procurement frameworks that require careful attention:

• 80/20 Preference Point System: Evaluation allocates 80 points based on competitive pricing and 20 points specifically for promoting South African-owned enterprises. Bidders must submit documented proof of ownership structure to claim these points.
• SBD 4 Bidder’s Disclosure: A mandatory legal declaration requiring bidders to disclose any personal, familial, or business relationships with employees of the KwaZulu-Natal Department of Health. Undisclosed relationships result in automatic disqualification.
• General & Special Conditions of Contract (GCC/SCC): Standard government contract terms governing performance security, delivery penalties (calculated at prime interest rate per day of delay), termination rights, anti-collusion clauses, and dispute resolution. Quoted prices must remain firm for the contract duration.
• Sample Submission Protocol: Although not initially required, the top three scoring bidders may be requested to submit physical samples for technical verification. Failure to provide compliant samples may lead to contract cancellation or re-tendering.
• CSD & Tax Compliance Verification: Active verification on the Central Suppliers Database and a valid SARS tax clearance status are compulsory. Quotes lacking these verifications will be deemed non-responsive and excluded from evaluation.