Objectives

The primary objective is to secure a reliable supplier for the once-off provision of essential plumbing materials to support routine maintenance and operational needs at Mosvold Hospital. The procurement aims to ensure cost-effective acquisition, strict adherence to quality and safety standards, timely delivery, and compliance with South African public sector procurement regulations while promoting equitable economic participation.

Scope

The tender covers the supply and delivery of two distinct lots of plumbing materials to the hospital's designated site:

• Lot P1 (623 units): Includes copper and PVC pipes, brass and copper fittings (elbows, tees, couplings, rings), basin and pillar taps, sink mixers, washbasins, traps, shower arms, toilet seats, trowels, solder, flux, blowtorches, and fixation screws.
• Lot P2 (54 units): Comprises wall-mounted elbow mixer taps, complete toilet suites, toilet seats, built-in baths, cisterns, heavy-duty stainless steel prison toilets, floor-mounted stainless steel toilets, and fibre glass repair kits.

The contract is once-off, with a quotation validity period of ninety days. All items must be delivered directly to the prescribed hospital location.

Technical Requirements

• All goods must be new, unused, of current models, and conform to relevant South African National Standards (SANS/SABS).
• Products must maintain a minimum shelf-life validity of six months upon delivery; expired or second-hand items will be rejected.
• Quoted prices must be firm, inclusive of all delivery costs, and remain valid for ninety days.
• Full compliance with the detailed specification schedule is mandatory, with accurate quantity tallies and clear indication of SANS/SABS conformity.
• Suppliers must be registered on the Central Suppliers Database (CSD) and provide a valid SARS Tax Clearance PIN for verification.
• Distribution must be complete; partial shipments are strictly prohibited.
• The evaluation follows a strict three-stage process: administrative compliance, specification adherence, and price/preference scoring.

Skills Requirements

While no formal technical certifications are mandated, successful bidders must demonstrate:

• Proven sourcing and inventory management capabilities to supply specialized plumbing hardware and sanitary fixtures within agreed timeframes.
• Logistical competence to safely transport and handle goods to the hospital site without damage or delay.
• Financial and administrative proficiency to issue compliant tax invoices, navigate CSD/SARS verification systems, and adhere to public sector contracting norms.
• Operational reliability and financial stability to fulfill entire orders without default, as prior non-performance records trigger automatic disqualification.

Notable Terms & Conditions

Full-Delivery Payment Commitment: Due to historical issues with suppliers delivering partial orders and absconding after receiving advance payments, winning bidders must sign a binding agreement confirming that all materials will be delivered in full before any payment request is processed. This clause mitigates service disruption risks.

Preferential Procurement Scoring: An 80/20 system applies, allocating eighty points to price competitiveness and twenty points to Black-owned enterprises (minimum 51% ownership). Proof of Broad-Based Black Economic Empowerment (B-BBEE) status or sworn affidavits is required to claim these points.

Defaulter Exclusion Policy: Any bidder with a documented history of failing to deliver orders to Mosvold Hospital between April 2025 and September 2026 will be automatically treated as a defaulter and barred from further evaluation.