Objectives

The primary objective of this quotation is to procure a reliable supply of specialized medical devices for pre-surgical tumor localization. The contract ensures continuous availability of repositionable hookwires at Inkosi Albert Luthuli Central Hospital to improve surgical precision, reduce incomplete excisions, and align with provincial health procurement and socio-economic empowerment mandates.

Scope

• Supply Quantity: One (01) box of repositionable/retractable hookwires.
• Contract Period: Twelve (12) months from award date.
• Delivery Destination: Inkosi Albert Luthuli Central Hospital, KwaZulu-Natal.
• Evaluation Framework: Four-stage assessment covering administrative compliance, delivery capacity, specification adherence, and an 80/20 price/preference scoring model favoring youth-owned enterprises.
• Regulatory & Administrative Compliance: Mandatory CSD registration, SARS tax clearance, updated CIPC/B-BBEE documentation, and valid SAHPRA licensing for medical device distribution.

Technical Requirements

• Dimensions & Materials: 20G × 107mm or 20G × 137mm; constructed from metal and plastic components.
• Packaging: Single-unit unboxed configuration.
• Functional Performance:
  • Accurately marks tumors for surgical removal.
  • Features a retractable mechanism enabling multiple repositioning attempts if initial placement is misaligned.
  • Securely anchors to prevent wire migration during transport and imaging.
  • Remains pliable to avoid needle penetration during breast compression and transit.
  • Demonstrates clear visibility on both mammography and ultrasound.
  • Compatible with standard hospital grid systems for needle guidance.
• Quality & Shelf Life: Goods must be new, unused, and meet applicable SANS/SABS standards. All items must retain a minimum of six months' validity upon delivery.

Skills & Capability Requirements

As a goods-supply tender, specific clinical or technical staff certifications are not required. Bidders must demonstrate:

• Regulatory & Compliance Expertise: Ability to maintain active SAHPRA authorization, CSD status, and SARS tax compliance throughout the contract term.
• Supply Chain & Logistics Management: Competence in sourcing, cold-chain/condition-controlled storage, and timely delivery of sensitive medical devices to hospital facilities.
• Administrative Proficiency: Experience completing official government quotation forms, managing warranty claims, and providing batch/tracking documentation.
• Quality Assurance: Capability to uphold manufacturer warranties, replace defective units promptly, and comply with inspection and audit rights granted to the purchaser.

Key Product & Contractual Terms

Repositionable/Retractable Hookwire: A specialized interventional radiology device used to localize breast lesions prior to lumpectomy. Unlike conventional fixed hookwires, this design incorporates a sliding or retractable mechanism that allows clinicians to withdraw and reinsert the guide without full removal. This corrects minor placement errors identified via intraoperative imaging, significantly reducing the risk of positive surgical margins and repeat procedures.

80/20 Preference Point System: A statutory procurement evaluation model allocating 80 points to competitive pricing and 20 points to designated socio-economic goals (specifically, youth-owned enterprises). Bidders must submit verified proof to claim these points; failure to do so results in zero allocation for this category.

Sample Submission Requirement: Following initial scoring, the top three compliant bidders will be requested to submit physical product samples for objective verification. Non-submission or non-compliant samples will lead to disqualification regardless of price ranking.

Penalties & Termination: Delivery delays incur daily financial penalties calculated at the prevailing prime interest rate. The purchaser reserves the right to terminate the contract for default, procure substitute goods, and impose public-sector trading restrictions for up to ten years in cases of fraud, corruption, or repeated non-performance.