Objectives

The primary objective of this tender is to procure and deliver high-quality patient transfer equipment to Christ the King Hospital. The goal is to enable safe, efficient, and ergonomic lateral movement of patients between beds, stretchers, trolleys, and operating tables, thereby minimizing physical strain on healthcare workers and reducing the risk of patient injury during transfers.

Scope

The tender covers a once-off supply and delivery contract for three (3) roller boards/patient transfer boards. The quotation validity period is ninety (90) days. Successful bidders are responsible for transporting the goods to the designated hospital facility, ensuring all items meet strict medical-grade specifications, and submitting physical samples for technical verification prior to contract award. Delivery costs must be fully incorporated into the quoted price.

Technical Requirements

• Material: High-density polyethylene (HDPE) lightweight medical-grade plastic.
• Roller System: Multiple internal low-friction rollers covered by an ultra-smooth sleeve or belt that absorbs body weight, requiring approximately 15% of the patient's weight to initiate movement.
• Cover: Fluid-resistant protective cover.
• Dimensions: 100 cm in length, with width options of 42 cm or 50 cm.
• Load Capacity: Minimum 350 kg.
• Quality Standard: Must comply with relevant ISO standards.
• Condition: Products must be new, unused, and valid for a minimum of six months upon delivery. Second-hand or expired items are strictly prohibited.
• Compliance Verification: Bidders must formally confirm specification adherence. Failure to indicate compliance results in automatic disqualification.

Skills Requirements

This is a goods-supply contract rather than a service or construction engagement. Consequently, no specialized technical, clinical, or professional skills are mandated. Bidders must demonstrate standard commercial and logistical capabilities, including reliable inventory management, timely delivery, sample provision, and full administrative compliance with public sector procurement documentation.

Key Terms & Conditions

80/20 Preference Point System: Evaluation allocates up to 80 points for competitive pricing and 20 points for socio-economic goals. The specific goal prioritizes South African-owned enterprises, requiring proof of ownership via CIPC certificates to claim the points.

Mandatory Compliance Documentation: Bidders must submit updated CIPC registration, Central Supplier Database (CSD) compliance reports, and complete standard government returnable forms. SBD 4 discloses conflicts of interest, while SBD 6.1 claims preference points. Missing any mandatory form renders the bid non-responsive.

Delay Penalties: Late deliveries incur financial penalties calculated at the current prime interest rate per day until fulfillment. Repeated defaults may lead to contract termination and restriction from future public sector procurement.

Sample Policy: Physical product samples are compulsory for technical evaluation. Unwinning bidders must collect their samples within three months post-closing; otherwise, the institution reserves the right to dispose of them.