Objectives

The primary objective is to procure viable agricultural seeds to support the municipality’s Local Economic Development (LED) Unit, enabling community farming and food security initiatives.

Scope of Work

The successful supplier must deliver five specific seed varieties, each in 5kg quantities (3 units per variety), to the designated Umzumbe municipal offices. The scope encompasses:

• Onion (Texas Grano)
• Swisschard (Fordhook GNT)
• Beetroot
• Capsicum (California Wonder)
• Carrot (Kuroda)

Delivery must be completed within the number of days specified upon order confirmation. The municipality retains the right to accept all or part of any submitted quotation.

Technical Requirements

• Product Standards: Seeds must be commercially viable and suitable for planting, meeting standard agricultural germination expectations.
• Pricing Structure: All prices must be firm, quoted per line item, and inclusive of VAT (for registered vendors), transport, and offloading fees.
• Delivery Conditions: Goods must be delivered to the municipal offices as indicated. The post-order delivery timeline is binding.
• Submission Protocol: Only physical quotations will be accepted. Electronic submissions are invalid. Quotes must be completed on the official form, fully signed, stamped, and clearly priced against each item.
• Alteration Rules: Any price modifications must be manually initialed by the bidder; unsigned amendments result in immediate disqualification.

Skills and Compliance Requirements

• Vendor Registration: Bidders must hold active Central Suppliers Database (CSD) registration with SARS-compliant status.
• Tax Compliance: A valid Tax Compliance Status (TCS) PIN or certificate must be provided to prove adherence to statutory tax obligations.
• B-BBEE Documentation: A current Broad-Based Black Economic Empowerment certificate or sworn affidavit is mandatory to claim preference points.
• Mandatory Declarations: Completed Municipal Bidding Documents (MBD 1, 4, 6.1, 8, and 9) must be attached, covering conflict of interest, independent bid determination, and past supply chain conduct.
• Administrative Proof: Certified director ID copies, SAPS-confirmed company address affidavit, and VAT registration proof (if applicable) are compulsory.
• Evaluation Methodology: Quotations valued between R30,000 and R300,000 are scored using an 80/20 preference point system. Eighty percent of points are awarded for competitive pricing, while twenty percent are allocated for socio-economic transformation goals, including BBBEE ownership levels, local enterprise participation, and representation of youth, women, persons with disabilities, and military veterans.

Note on Procurement Terms: The 80/20 system and mandatory MBD forms operate under South Africa’s Preferential Procurement Policy Framework Act. The CSD serves as a centralized vendor verification portal, while the TCS confirms active tax standing. These are standard public-sector compliance mechanisms requiring strict documentation accuracy to prevent disqualification.