Objectives

The primary objective is to procure reliable, clinically compliant medical devices to support gastroenterological procedures at Inkosi Albert Luthuli Central Hospital. The procurement aims to ensure consistent availability of essential endoscopic equipment while adhering to public sector supply chain management principles, including value-for-money, transparency, and socio-economic empowerment targets.

Scope

This is a once-off quotation for the supply and delivery of 260 units of Snare Polypectomy devices to the designated hospital facility. The scope covers the entire supply chain process, including product sourcing, quality assurance, transportation to the prescribed destination, final delivery, and provision of standard manufacturer warranties. The evaluation follows a structured five-stage process encompassing administrative compliance, delivery capacity, specification adherence, pricing and preference points, and objective sample verification.

Technical Requirements

• Product Specifications: Tear-drop design snare polypectomy devices, size 25mm, white/clear colour, constructed with plastic lining and a metal inner core, packaged individually.
• Quality & Shelf Life: All supplied items must be brand new, unused, and retain a minimum validity period of six months from the date of delivery.
• Regulatory Compliance: Suppliers must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.
• Standards & Testing: Products must conform to applicable South African National Standards (SANS/SABS) and international medical device safety protocols. Pre-bid testing and inspections will be conducted at the bidder's expense where applicable.
• Delivery & Warranty: Pricing must be firm and fully inclusive of all delivery costs. A standard twelve-month warranty applies from acceptance, covering defects in design, materials, or workmanship under normal clinical use.
• Sample Verification: The institution reserves the right to request physical samples from the highest-scoring bidders for objective compliance testing against specifications.

Skills & Supplier Capabilities

While the tender does not mandate specialised labour or clinical skills, it requires demonstrable supplier capacity to execute a successful medical device supply contract. Key capabilities include:

• Logistics & Fulfilment: Proven ability to manage inventory, coordinate timely transport, and deliver 260 units to the specified location without damage or delay.
• Regulatory & Administrative Proficiency: Competence in maintaining Central Suppliers Database (CSD) registration, securing valid SARS tax clearance certificates, and submitting accurate B-BBEE/CIPC documentation.
• After-Sales Support: Capacity to honour warranty claims, provide replacement goods within stipulated timeframes, and supply technical documentation or spare parts information if requested.
• Financial & Operational Stability: Demonstrated track record of fulfilling previous public sector orders without defaults, ensuring uninterrupted service delivery throughout the contract period.

Key Terms & Clarifications

Snare Polypectomy: A minimally invasive surgical instrument used during endoscopy to detect, grasp, and remove polyps or abnormal growths from the colon or oesophagus. A fine wire loop is advanced through an endoscope, positioned around the target tissue, and tightened to excise it safely.

80/20 Preference Point System: A procurement evaluation model where 80% of scoring is allocated to price competitiveness and 20% to specific socio-economic goals. In this tender, full preference points are reserved for enterprises owned by youth.

SAHPRA Licensing: Mandatory regulatory clearance in South Africa ensuring that imported or distributed medical devices meet stringent safety, efficacy, and quality standards before clinical deployment.

CSD & Tax Compliance: Central Suppliers Database registration and a valid SARS tax clearance certificate are compulsory prerequisites for participation, ensuring suppliers operate legally and transparently within the public supply chain.