Tender Summary: Supply and Delivery of Syphilis Test Kit

Objectives

The primary objective is to secure a reliable supplier capable of providing certified syphilis diagnostic test kits to support clinical testing and disease management at Manguzi Hospital within the KwaZulu-Natal Department of Health.

Scope

• Supply and deliver 250 boxes of syphilis test kits.
• Each box must contain 25 individual test units.
• Contract duration: Once-off delivery.
• Delivery destination: Manguzi Hospital stores.
• Delivery timeframe: Within 21 days of contract award.

Technical Requirements

• Products must be brand new, unused, and conform to recognised South African National Standards (SANS/SABS).
• All supplied kits must retain a minimum shelf life of six months from the date of delivery; expired or near-expiry stock will be rejected.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA), authorising the manufacture, import, export, or wholesale distribution of medical devices.
• Quoted prices must be firm, inclusive of all applicable taxes, packaging, and full delivery costs to the hospital.
• Quotations must remain valid for 90 days from the closing date.

Skills Requirements

No specialised professional or clinical skills are mandated. Suppliers must demonstrate standard commercial and logistical competencies, including inventory control, timely dispatch, regulatory compliance, and accurate documentation handling. Prior performance history will be reviewed to confirm delivery capacity and reliability.

Key Terms & Explanations

• SAHPRA Licensing Requirement: Bidders must submit proof of a current SAHPRA licence. SAHPRA is the national regulatory body responsible for ensuring the safety, efficacy, and quality of medicines and medical devices in South Africa. This licence verifies that the supplier operates legally within the regulated health product supply chain.
• 80/20 Preference Point System: Evaluation uses a weighted scoring model where 80 points are allocated to price competitiveness and 20 points to designated social goals. The 20 points are exclusively awarded to enterprises that are at least 100% owned by Black Africans, requiring a verified B-BBEE status certificate or sworn affidavit.
• Mandatory Administrative Compliance: Strict adherence to procurement documentation is enforced. Bidders must be registered on the National Treasury Central Supplier Database (CSD), provide valid tax clearance verification, complete all prescribed SBD declaration forms, and submit SAHPRA authorisation. Missing or incomplete mandatory documents result in automatic disqualification.
• Performance Penalties & Termination Clauses: Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate. The purchaser reserves the right to terminate the contract for default, claim cost differences for substitute procurement, or impose a restriction penalty that prohibits the supplier from engaging with the public sector for up to ten years in cases of fraud, corruption, or repeated non-performance.