Tender Summary: Supply and Delivery of Toners

Reference: RFQ075/2027

Objective and Scope

The objective of this tender is to procure and deliver toner cartridges for the municipality. The specific item required is the SP 311 LE toner (compatible with SFN 3 printers). The contract scope includes the supply, delivery, and management of waste generated from the packaging of these goods.

Key Requirements and Conditions

• Submission: Sealed quotations must be placed in the correct tender box at the Supply Chain Management office before the closing date and time. Late or emailed/faxed quotations will not be accepted.
• Documentation: Bidders must submit a complete set of compulsory documents, including:
  • MBD 4 (Declaration of Interest)
  • MBD 6.1 (Preference Points Claim form)
  • MBD 9 (Certificate of Independent Bid Determination)
  • Company registration documents (CIPC)
  • Proof of locality (municipal account or lease agreement)
  • Valid B-BBEE certificate or sworn affidavit
• Evaluation: The tender will be evaluated using the 80/20 preference point system:
  • Price: 80 points
  • B-BBEE Status Level: up to 10 points
  • Locality: up to 10 points (Saldanha Bay Municipality = 10, West Coast District = 5, Western Cape = 2, Outside = 0)
• Validity: Quotations must remain valid for at least 90 days from the closing date.
• Delivery: Goods must be delivered within 7 days of the official order.
• Invoicing: Successful bidders must comply with Section 20(4) of the VAT Act (89 of 1991) for all tax invoices.

Technical and Compliance Specifications

• Pricing: Bidders must provide a price per unit (VAT excluded), with a total price including VAT. Delivery charges must be included in the price.
• Waste Management: The contractor must manage waste on site. All waste (e.g., packaging, cement bags) must be stored in a dedicated mesh cage or covered with netting to prevent windblown litter. Waste must be disposed of at a registered landfill site, and proof of disposal may be required.
• Declaration: Bidders must declare no conflict of interest and confirm their bid was determined independently without collusion.

Skills and Eligibility

Bidders must be registered on the Central Supplier Database (CSD) and must be able to provide the required goods and documentation. The tender is open to all suppliers who can meet the specifications and compliance requirements, including B-BBEE and locality criteria for preference points.