Objectives

The primary objective is to procure and deliver a one-off supply of endotracheal tubes to support clinical and anaesthetic operations at Manguzi Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure cost-effective, compliant medical supplies while adhering to statutory public sector procurement and transformation policies.

Scope

The tender covers the supply and delivery of 600 endotracheal tubes across five specific variants. Deliveries must be made directly to the hospital’s central stores. The contract is structured as a single, once-off transaction with a ninety-day quotation validity period. Successful bidders will be responsible for secure packaging, transportation, risk-bearing until delivery, and ensuring all items meet hospital storage and clinical usage standards.

Technical Requirements

• All tubes must be manufactured from polyvinyl chloride (PVC), available in both cuffed and uncuffed configurations, with diameters ranging from 7.0 mm to 8.5 mm.
• Specific line items mandate individual packaging for hygiene and inventory control.
• Products must be brand new, unused, and possess a minimum remaining shelf life of six months from the date of delivery. Expired or second-hand items will be automatically rejected.
• Supplies must comply with applicable South African National Standards (SANS/SABS) and relevant health product regulations.
• Bidders must submit a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the wholesale, import, or manufacture of medical devices.
• Pricing must be firm, inclusive of all delivery costs, and accompanied by a valid tax invoice upon fulfilment.

Skills and Qualification Requirements

• Mandatory registration on the National Treasury Central Suppliers Database (CSD) with a verified tax compliance status.
• Proven operational and financial capacity to execute the full quantity within the stipulated delivery timeframe without unexcused defaults or prior contract failures.
• Administrative competence to accurately complete all mandatory returnable documents, including SBD forms, General and Special Conditions of Contract, and specification compliance declarations.
• Documentation supporting Broad-Based Black Economic Empowerment (B-BBEE) status, specifically for claiming preference points based on 100% Black African ownership (requires a verification certificate or sworn affidavit).

Notable Terms and Conditions

SAHPRA Licensing: The requirement for a SAHPRA licence ensures that all supplied medical devices meet national safety, quality, and regulatory standards for healthcare use.

80/20 Preference Point System: Evaluation allocates eighty points to price and twenty points to specific socio-economic goals. Full points for the specific goal are reserved exclusively for enterprises that are one hundred percent owned by Black Africans, requiring substantiating proof.

Penalty and Termination Clauses: Delayed deliveries incur financial penalties calculated at the current prime interest rate per day of delay. The purchaser reserves the right to source substitute goods, reject non-compliant items, or terminate the contract if performance standards are not met.

Strict Administrative Compliance: Failure to submit any mandatory returnable documents, incomplete forms, or late submissions will result in immediate disqualification before technical or price evaluation.