Tender Summary: Supply and Delivery of Unit Closed Suction Neonate

Objectives

The primary objective is to procure a reliable, compliant supplier capable of delivering high-quality neonatal medical devices to support infant respiratory care at Inkosi Albert Luthuli Central Hospital. The procurement seeks to ensure timely delivery, strict adherence to health regulatory standards, and optimal value for money through a transparent, competitive quotation process aligned with national preferential procurement legislation.

Scope

The tender covers a single, non-renewable supply contract for 600 units of closed suction neonate catheters. Delivery must be made directly to the designated hospital facility within an agreed timeframe. The quotation validity period is 90 days, requiring firm pricing that remains unchanged throughout this window. All associated costs, including packaging, insurance, and freight to the final destination, must be fully incorporated into the quoted unit price.

Technical Requirements

• Products must be brand new, unused, and represent the most recent commercially available models.
• Each unit must retain a minimum shelf life of six months from the date of delivery to the hospital.
• Goods must comply with applicable South African National Standards (SANS/SABS) or internationally recognised medical device quality benchmarks.
• Bidders must submit a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the wholesale or distribution of medical devices.
• The procuring entity reserves the right to request physical samples from the highest-scoring bidders for independent specification verification.
• All returnable forms, including tax clearance certificates, Central Supplier Database (CSD) reports, and B-BBEE documentation, must be completed and submitted alongside the financial offer.

Skills and Qualification Requirements

• Proven operational and logistical capacity to manage and execute a one-off supply contract of 600 specialised medical units.
• Valid SAHPRA distribution/wholesale licence for medical devices.
• Active registration on the Central Supplier Database (CSD) with verified tax compliance status.
• Updated CIPC business registration documents and a B-BBEE verification certificate or sworn affidavit.
• Clean performance record with no history of contract default or failure to deliver to public sector institutions.
• Financial stability and supply chain capability to guarantee uninterrupted delivery without requesting additional payments or price adjustments.

Explanation of Unusual or Complicated Terms

• Closed Suction Neonate Catheter: A sterile medical instrument designed for infants to safely aspirate respiratory secretions while maintaining a sealed system. This prevents cross-contamination, reduces infection risk, and minimises airway trauma. The specified dimensions (8 French gauge, 30.5 centimetres) are critical for safe neonatal application.
• SAHPRA Licence: A mandatory regulatory permit issued by South Africa’s health products authority. It certifies that the distributor meets stringent national standards for the storage, handling, and commercialisation of medical equipment.
• 80/20 Preference Point System: A statutory procurement scoring model where 80 points are awarded based on competitive pricing and 20 points are exclusively allocated to enterprises owned by youth, supporting national economic transformation targets.
• Sample Submission Requirement: An objective evaluation stage where the top-ranked bidders may be formally requested to provide physical product samples. These samples undergo independent testing to verify compliance with technical specifications before the contract is awarded.