Objectives

The primary objective is to procure and install a single ceiling-mounted multimedia projector at St Chads Community Health Centre to support presentations, training sessions, and visual displays within an active healthcare environment.

Scope of Work

The successful bidder must provide a complete turnkey solution encompassing supply, delivery, installation, and commissioning. Responsibilities include:

• Supplying the projector, mounting hardware, cabling, adapters, trunking, and all necessary accessories.
• Mounting the unit securely to the ceiling using an adjustable pole bracket.
• Routing and securing a 10-metre HDMI cable and additional connections using 40×40mm trunking.
• Installing required connectivity adapters and ensuring full system functionality.
• Providing user manuals, warranty documentation, and conducting post-installation testing.
• Completing all physical work within a two-week contract period following site handover, with goods delivered within six weeks of order placement.

Technical Requirements

• Projector Specifications: EB-FH54 4100 Lumen Full HD (1920×1080) or equivalent. LED lamp type, brightness ≥4100 lumens, contrast ratio ≥16000:1, throw distance 1–6.3 metres, maximum image size 304 inches.
• Connectivity: HDMI, Wi-Fi, USB 3.0 Type A, VGA, composite video, audio ports, and monitor-out capabilities.
• Installation Components: Adjustable ceiling pole bracket, 10-metre HDMI cable, HDMI-to-VGA unidirectional adapter with 3.5mm audio, 40×40mm trunking (3 metres), carrying case, remote control with built-in pointer and batteries, power cables, user guide, and warranty papers.
• Standards & Safety: Installation must comply with the National Building Regulations, Occupational Health and Safety Act, SANS wiring codes, and KZNPA electrical specifications.
• Warranty: Three months for structural and material components; twelve months for electrical and mechanical installations. A one-year onsite next-business-day warranty is also required.

Skills and Compliance Requirements

• Minimum CIDB grading of 1ME or EB to qualify for mechanical and electrical installation work.
• Submission of verifiable proof of previous similar projects, including both the original purchase order and job completion certificates.
• Administrative compliance through valid Central Supplier Database (CSD) registration, updated CIPC documents, and a BBBEE status certificate or sworn affidavit.
• Technical proficiency in safe electrical wiring, ceiling mounting, and cable management within an occupied healthcare facility, alongside knowledge of South African construction and safety regulations.

Explanation of Key Terms

• CIDB Grading 1ME/EB: A South African construction industry classification denoting competency in mechanical and electrical works. 1ME indicates basic qualification, while EB represents a higher tier of capability explicitly required for this project.
• 80/20 Preference Point System: A government procurement evaluation model allocating 80 points to price competitiveness and 20 points to socio-economic goals, specifically favouring enterprises that manufacture or produce within KwaZulu-Natal.
• Compulsory Site Meeting: A mandatory pre-bid briefing scheduled for 01 October 2026 at 11:00. Failure to attend results in automatic disqualification.
• Occupied Facility Protocol: The health centre remains fully operational during installation. Contractors bear full financial liability for any damage to existing structures and must strictly adhere to safety, noise, and dust control measures throughout the project.