Objectives

The primary objective of this quotation is to procure and deliver essential clinical safety and post-mortem items to Catherine Booth Hospital under the KwaZulu-Natal Department of Health. The procurement aims to safeguard patient welfare through compliant restraint systems and provide dignified burial supplies for neonates, while strictly adhering to public sector procurement legislation and preferential scoring policies.

Scope

This is a one-off supply contract requiring delivery of the following quantities to the hospital:

• Restraining Devices: 15 packs
• Neonate Shrouds: 1 box containing 50 units

All goods must be delivered to the prescribed hospital location within the agreed delivery period. Quoted prices must be firm, inclusive of all delivery costs, and valid for 90 days. Evaluation follows an 80/20 preference point system, with 20 points allocated specifically to companies that are at least 100% owned by Black Africans.

Technical Requirements

Bidders must supply brand-new products that strictly comply with the following specifications:

• Restraining Devices: Clinical-grade equipment designed to safely restrain aggressive patients. Must feature a quick-release mechanical mechanism, be padded and comfortable, constructed from non-abrasive materials, and securely attach to bed frames without impeding circulation or restricting proper positioning. Detailed measurements include a central belt length of 1230 mm, V-belt lengths between 270 mm and 540 mm, widths between 720 mm and 1350 mm, manufactured from nylon weighing 460 ± 20 g. Products must hold SABS approval.
• Neonate Shrouds: Rigid, hard-plastic-like body covers designed for wrapping neonates for burial purposes. Must be white in colour, equipped with a long zipper, and packaged in boxes of 50 units. Must also meet SABS quality standards.

Additional technical and compliance conditions include:

• All products must be brand new and valid for a minimum of six months upon delivery.
• Compliance with relevant South African National Standards (SANS/SABS) is mandatory.
• The five lowest-priced responsive bidders will be required to submit physical samples for verification.
• Bidders must demonstrate capacity to deliver, maintain tax compliance, hold active Central Supplier Database (CSD) registration, and provide valid B-BBEE status documentation or sworn affidavits.

Skills Requirements

This procurement focuses on the supply and delivery of standardized medical goods rather than complex installation or specialized technical services. Consequently, formal technical skills requirements are minimal. However, bidders must demonstrate:

• Supply Chain & Logistics Competence: Ability to source, package, and deliver goods to the specified hospital location within the stipulated timeframe.
• Regulatory & Compliance Knowledge: Familiarity with public sector procurement regulations, including completion of mandatory returnable documents (SBD forms, CSD reports, B-BBEE certificates, and tax clearance).
• Quality Assurance Capability: Ability to ensure all supplied items meet SABS standards, withstand inspection/testing, and provide warranty coverage for defects arising from design, materials, or workmanship.
• Administrative Proficiency: Accurate pricing, adherence to the 80/20 preference scoring system, and submission of proof for specific goals (100% Black African ownership) where applicable.

Note on Unusual Terms: The term neonate shrouds refers to rigid burial containers specifically designed for deceased newborns, which is a specialized medical-hospital requirement. Quick-release mechanical restraints indicate clinical-grade safety equipment requiring precise engineering to prevent injury while ensuring rapid emergency release. Both items require strict adherence to health and safety standards.