Objectives

The primary objective is to secure a qualified supplier to provide and install durable, compliant signage for area identification across Sundumbili Community Health Centre and its associated clinics. The procurement aims to establish clear facility wayfinding and branding while ensuring strict adherence to provincial health department standards, quality benchmarks, and national preferential procurement policies.

Scope

The contract encompasses the complete supply, delivery, and on-site installation of signages as detailed in the attached specification list. This is a once-off engagement with a ninety-day quotation validity period. All logistical, installation, and incidental services must be executed at the designated health facilities within the agreed delivery timeframe. Pricing must be firm, all-inclusive, and account for all applicable taxes and delivery costs.

Technical Requirements

• Specification Compliance: Signages must strictly match the attached technical specifications regarding dimensions, materials, colours, finishes, and intended placement areas.
• Quality & Certification: All products must be new, unused, and hold valid SABS or SANS approval certificates. Expired, refurbished, or second-hand goods are strictly prohibited.
• Validity Period: Supplied items must maintain a minimum shelf life or product validity of six months upon delivery.
• Documentation & Manuals: Suppliers must provide detailed operations and maintenance manuals, along with proof of SABS/SANS compliance.
• Warranty: A twelve-month warranty from date of acceptance or eighteen months from shipment (whichever occurs first) is mandatory, covering defects in design, materials, or workmanship.
• Submission Format: Quotations must be completed on official, unaltered government forms. Handwritten alterations must be initialled; correcting fluid is prohibited.
• Tax & Registration: Bidders must demonstrate active tax compliance via a valid Central Suppliers Database (CSD) verification and SARS PIN, alongside updated CIPC registration documents.

Skills and Experience Requirements

• Proven Track Record: Submission of at least one verifiable order and delivery note demonstrating prior successful supply of similar goods to public or private healthcare facilities.
• Operational Capacity: Demonstrated ability to manage end-to-end logistics, coordinate on-site installation within active health environments, and comply with facility safety protocols.
• Risk Management: Bidders with a documented history of undelivered orders or contractual defaults without acceptable justification will be disqualified as non-responsive.
• Administrative Competence: Valid B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs), and the capacity to navigate standard government procurement compliance frameworks.

Key Terms and Conditions

• 80/20 Preference Point System: A standard South African public procurement model allocating eighty points for competitive pricing and twenty points for socio-economic transformation goals. Full preference points in this tender are reserved for enterprises at least fifty-one percent owned by Black persons with disabilities.
• Prime Interest Rate Penalty: A daily financial deduction applied to delayed deliveries or incomplete installations, calculated using the current prime interest rate until full contractual performance is achieved.
• Cover-Quoting Prohibition: Strictly forbidden practice where multiple affiliated entities submit competing bids for the same tender. Discovery results in immediate disqualification and potential ten-year exclusion from public sector contracts.
• GCC/SCC Framework: The General and Special Conditions of Contract govern risk allocation, inspection rights, termination clauses, and dispute resolution, ensuring alignment with National Treasury regulations and protecting both parties' interests.