Objectives

The primary objective is to secure a reliable supplier for a one-off provision of essential pharmacy and laboratory consumables to Catherine Booth Hospital. The goal is to ensure the timely delivery of compliant, high-quality measuring equipment and medication labeling materials to support clinical dispensing, reconstitution processes, and pharmaceutical manufacturing operations.

Scope

The contract covers the supply and delivery of the following items:

• Measuring Cylinders: 50ml (quantity 2), 100ml (quantity 3)
• Plastic Beakers: 1L (quantity 3), 500ml (quantity 3), 700ml (quantity 3)
• Tablet Labels (70x37mm, no border): White (10 boxes), Green (1 box), Red (1 box); packaged as 100 sheets per box with 10 sheets per rim
• Blue Tablet Labels: 56mm x 49mm (quantity 10 boxes)

The contract is once-off with a quotation validity period of 90 days. All delivery costs must be included in the quoted price, and prices must remain firm throughout the contract period.

Technical Requirements

• All goods must be brand new, unused, and in good condition. Used or second-hand products are strictly prohibited.
• Measuring cylinders and beakers must comply with SABS standards, be properly graduated, and meet exact volume capacities.
• Labels must match precise dimensions, color specifications, and packaging requirements. Medication stickers require physical samples from the five lowest bidders for verification.
• Products must have a minimum remaining shelf life of six months from the date of delivery.
• Bidders must explicitly confirm compliance with all attached specifications and state a clear delivery timeframe.
• Pricing must be firm and inclusive of VAT (if the bidder is a registered VAT vendor).

Skills Requirements

No specialized technical or professional skills are mandated beyond standard commercial supply chain capabilities. Bidders must demonstrate proven capacity to procure, store, and deliver medical consumables within stipulated timeframes while maintaining quality control standards. This includes maintaining an active Central Suppliers Database (CSD) registration, providing valid tax clearance documentation, and successfully navigating public sector procurement compliance frameworks.

Key Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for socio-economic transformation goals, specifically prioritizing enterprises owned by youth. Claiming these points requires proof of ownership via a CIPC certificate, BBBEE affidavit, or sworn declaration.
• Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, related, or overlapping entities constitutes cover-quoting. This is treated as fraudulent activity and results in immediate disqualification.
• Delay Penalties: Failure to deliver within the agreed period triggers financial penalties calculated at the current prime interest rate per day of delay. Repeated delays may result in contract termination and procurement of substitute goods at the supplier's expense.
• Sample Verification: The procuring authority reserves the right to request physical samples from the top five lowest bidders to verify product conformity against specifications before final award. Non-compliance or failure to provide samples when requested leads to rejection.