Tender Summary

Objectives

The primary objective is to replace damaged Uninterruptible Power Supply (UPS) batteries located in the PABX room at the Natalia Building. This intervention aims to restore reliable backup power for critical telecommunications infrastructure, preventing service interruptions caused by previous battery failures linked to unstable power supply.

Scope of Work

• Removal & Disposal: Safely extract and environmentally dispose of all existing damaged UPS batteries.
• Supply & Installation: Deliver and install new replacement batteries compatible with the existing 6KVA UPS system.
• Timeline: Complete all removal, installation, and commissioning activities within one calendar day of official site handover.
• Documentation & Compliance: Submit a comprehensive safety file and work programme prior to commencement. Provide proof of disposal at a registered facility for all removed materials.
• Inspection & Handover: Facilitate post-installation testing and commissioning witnessed by departmental engineering representatives before final acceptance.

Technical Requirements

• All supplied batteries must be new, unused, and conform to South African National Standards (SANS/SABS). The specification references 12V 8Ah VRLA Gel batteries, with equivalent approved proprietary brands permitted.
• Installation must strictly adhere to the Occupational Health and Safety Act (Act 85 of 1993), the IUSS Health Facilities Guide, and original equipment manufacturer guidelines.
• Work must be conducted without disrupting daily hospital operations or compromising the safety of staff and visitors.
• A minimum six-month guarantee covers all materials, spare parts, and workmanship against defects, malfunctions, or leaks.
• Prices must be firm for ninety days and inclusive of transport, labour, overheads, and profit, excluding VAT.

Skills and Qualification Requirements

• CIDB Registration: Active registration with a minimum grading of 1EB.
• Trade Qualification: Valid Electrical Trade Test Certificate.
• Proven Experience: Submission of one award letter and a corresponding completion certificate demonstrating prior experience in similar UPS battery supply and installation projects.
• Supervision: All work must be executed by skilled, qualified artisans under the direct supervision of a competent, authorised representative capable of managing site operations and enforcing compliance.

Key Terms and Explanations

CIDB 1EB Grading: A Construction Industry Development Board classification indicating eligibility to execute electrical works contracts valued up to R10 million. Higher grades are acceptable.

VRLA Gel Batteries: Valve-Regulated Lead-Acid gel batteries designed for maintenance-free operation, spill resistance, and stable performance in sensitive electronic environments like PABX rooms.

80/20 Preference Point System: A procurement evaluation framework where 80 points are allocated based on competitive pricing and 20 points are awarded exclusively to companies that are 100% owned by historically disadvantaged persons (Black Africans).

Compulsory Site Briefing: A mandatory pre-bid meeting requiring physical attendance to inspect the installation environment, review site constraints, and clarify technical expectations. Failure to attend results in automatic disqualification.